Position Title: Staff Accountant 

Supervisor: Chief Financial Officer 

FLSA status: Exempt 

Duties & Responsibilities

I. Cash/Banking

A. Responsible for the proper administration and accounting for Petty Cash transactions and the preparation of the request for replenishment of Petty Cash for approval by the Chief Financial Officer.

II. Account Payable

A. Prepares sequential batches of vouchered A/P transactions to ensure proper source documents are in evidence and proper account codes are affixed to individual vouchers before submission to the Chief Financial Officer for review and subsequent approval by the Chief Executive Officer. Ensures that approved vouchered accounts payable transactions are recorded in the general ledger for check preparation on a weekly basis.

B. Prepares manual checks on an as-needed and authorized basis. Ensure proper source documents are in evidence before initiating manual check procedures.

1. Prepares a weekly listing of all manual checks written from which the manual check general journal entry is prepared and balanced, and is reviewed and approved by the Chief Financial Officer.

2. Works in collaboration with the Senior Staff Accountant to ensure checks are cut each week.

3. Mail and distribute checks.

C.  Collects all credit card receipts from staff who make charges on the company credit cards. Compiles and ensures transactions are recorded in the general ledger.

D.  Ensures all vendors and suppliers are accurately paid promptly, including Amazon and Home Depot accounts. Utilizes supplier discounts when available.

E. Maintains orderly files of paid invoices.

III. Ensure that rent due to the Agency under the rent reimbursement program is collected and properly deposited into the Rent account monthly.

IV. In coordination with the CFO, act in a fiduciary capacity to hold client funds. Responsible for maintaining a client ledger to ensure that funds in the agency's custody are properly accounted for. 

V. Monitors and reimburses the bus pass program.

VI. All Agency staff are expected to focus on Quality Improvement as a part of their job responsibilities to make the Agency a safe and healing environment for clients and staff. This expectation includes, but is not limited to: teamwork, improving service delivery, fulfilling department goals, and other job-specific tasks that encourage excellence.

VII. Other duties as assigned.

Skills and Knowledge Required:

· Facility with numerical calculation and accounting functions.

· Excellent organizational and filing skills.

· Meticulous attention to detail.

· Familiarity with a variety of PC applications (e.g., Quicken for Windows, Excel).

· Ability to operate standard office machines and equipment.

· Working knowledge of Generally Accepted Accounting Principles (GAAP).

· Language skills: ability to talk, hear, and communicate effectively with staff and clients.

· Physical demands: sit for extended periods; use hands and fingers to handle and feel; reach with hands and arms; frequently stand and walk; occasionally stoop, kneel, crouch, or crawl; able to lift and/or move up to 25 pounds; close vision, distance vision, peripheral vision, and depth perception.

Credentials / Academic Requirements:

Associate degree in accounting, business, or related; Bachelor’s degree preferred.

One (1) to three (3) years of job-related experience.

Subordinates:

None