Staff Accountant

Job Title: Staff Accountant

Reports to: CFO

Job Summary:

The Staff Accountant supports the day‑to‑day accounting & financial operations of the company. This role manages accounts payable, employee expense processing, payroll support, 401(k) administration, general ledger accounting, & month‑end close activities. Theis role ensures accuracy, timeliness, & secure handling of financial & employee data in alignment with the company’s internal controls & informed operational standards.

Duties/Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

·       Review, code, & process vendor invoices; coordinate approvals, payments, & resolve vendor discrepancies.

·       Review employee expense reports for accuracy, documentation, coding, & policy compliance; process reimbursements through payroll.

·       Maintain vendor records, including W‑9s, ACH details, & required documentation; support annual 1099 preparation.

·       Assist with semi‑monthly payroll processing, including timesheet review, payroll data validation, & discrepancy resolution.

·       Prepare payroll‑related journal entries & reconciliations; support employee & employer 401(k) contribution administration.

·       Coordinate with payroll, benefits, & retirement plan providers; maintain accurate payroll & benefit accounting records.

·       Prepare & post recurring & ad‑hoc journal entries for general ledger maintenance.

·       Maintain prepaid & fixed asset schedules; record monthly amortization & depreciation.

·       Complete balance sheet, general ledger, & bank reconciliations; research & resolve account discrepancies.

·       Support month‑end & year‑end close processes, ensuring organized & accurate supporting documentation.

·       Prepare documentation & schedules for external accountants, auditors, & tax professionals; assist with audits, tax filings, & compliance activities.

·       Identify opportunities to improve accounting processes, internal controls, & operational efficiency; provide additional accounting support as the company grows.

Education & Experience:

Required 

• Bachelor's degree in Accounting 

• Strong understanding of fundamental accounting principles & general ledger accounting 

• Exceptional attention to detail & commitment to accuracy 

• Strong organizational & time-management skills 

• Ability to manage multiple responsibilities & meet deadlines 

• Strong analytical & problem-solving skills 

• Proficiency with Microsoft Excel 

• Ability to handle confidential financial & employee information with discretion 

• Strong written & verbal communication skills 

• Ability to work both independently & collaboratively in a fast-paced, growing organization 

Preferred 

• Previous accounting experience in a professional services, engineering, architecture, or project-based environment 

• Experience with Deltek Ajera or another project-based accounting/ERP system 

• Experience with payroll processing, accounts payable, & general ledger accounting 

• Familiarity with project billing & accounts receivable 
• Experience with 401(k) administration or coordination 

Physical Requirements:

• Prolonged periods of sitting at a desk & working on a computer
• Must be able to lift 15 pounds at times

The responsibilities outlined in this job description are intended to describe the general nature & level of work performed by individuals assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, & skills required. Management reserves the right to amend & change responsibilities to meet organizational needs as necessary.

CM Mission Critical Engineering is an equal opportunity employer. We make employment decisions solely based on business needs, job requirements, & individual qualifications without regard to race, gender, religion, ethnicity, age, or any other status protected by the law. At this time, we are not accepting applicants who require visa sponsorship, including H1-B.