Staff Accountant

Catholic Diocese of Columbus • Columbus, Ohio • Full Time

Posted on Thu, Jun 4, 2026

St. Charles Preparatory School Office of Finance: Staff Accountant Position Summary: The Office of Finance at St. Charles Preparatory School is seeking an accountant to manage financial operations, ensure regulatory compliance, and support strategic planning. This leadership role works closely with the Director of Finance to maintain operational excellence and support the school’s mission.
This is a full-time role (40 Hours) performed within the Office of Finance on the campus of St. Charles reporting to the Finance Director.

Primary Role and Responsibilities:

Records/oversees all non-FACTS deposits received (Blackbaud, OneCause, Hometown Ticketing, PowerLunch, Clover, checks, cash, EFTs). Reviews deposits for athletic and non-athletic events prepared by Accounting Clerks for accuracy and works with Finance and Advancement staff to resolve any issues.
Records monthly DragonFly activity by sport for referees, processing fees, and entry fees. Reconciles the DragonFly balance sheet account monthly.
Records all PAF monthly activity.
Reconciles additional miscellaneous cash accounts monthly, including sweeps & 5/3 account.
Records all summer camp deposits, refunds, and transfers, reconciles balances, records revenue by program/sport, and prepares detailed P&L reports for management.
Records monthly cafeteria sales and reduced lunches. Reconciles deferred cafeteria balances to PowerLunch reporting at 12/31 and 6/30. Records in both PowerLunch and QuickBooks the annual amounts given to employees in August and makes adjustments throughout the year for new and terminated employees.
Reconciles non-FACTS accounts receivable accounts and ensures receivables are current; follows up with customers as needed.
Records monthly entries to reclassify postage from school accounts to other departments based on information provided by the Administrative Assistant – Front Office.
Reconciles and records petty cash activity in QuickBooks quarterly.
Reconciles Fixed Assets accounts and reviews activity to ensure proper invoice classification (expense vs. capitalization). Records monthly depreciation.
Reconciles deferred rental income monthly and recognized income. Provides monthly reporting to Events Coordinator to ensure complete and accurate rental income reporting, including service charges from catered events.
Assists with oversight of accounts payable invoices including reviewing Bills to Pay report prior to check runs.
Assists in maintaining cafeteria software (PowerLunch and eFunds), FinalFormssoftware, Hometown Ticketing software, Fingerprinting software, and FACTS PayItForms
Reviews monthly and supplemental benefits invoices from the Diocese and communicates and follows up on any issues or discrepancies.

Qualifications:

Bachelor’s degree in Accounting
Strong knowledge of GAAP, internal controls, and nonprofit accounting principles
Proficiency in QuickBooks and Microsoft Office; experience with tuition management systems a plus
Excellent analytical, organizational, and interpersonal communication skills
Ability to maintain confidentiality and professionalism

Benefits:

Health & Wellness
- Medical, Dental, and Vision Insurance
Retirement & Financial
- 403(b) Retirement Plan
- Employer Matching Contributions
- Life Insurance & Disability Coverage
Paid Time Off
- Vacation Days
- Sick Leave
- Paid Holidays
- Flexible Summer Hours
Professional Development
- Tuition Reimbursement
- Training & Certification Programs

About St. Charles:
St. Charles Preparatory School is an all-boys Catholic high school located in Bexley, Ohio, an interior suburb on the near east side of the city of Columbus. St. Charles was founded in 1923 by Bishop James J. Hartley with the express directive, our Founding Promise, that an exceptional education be provided to every young man willing to accept the challenge of studying at St. Charles, regardless of background or means. Originally established as a department of the St. Charles Borromeo Seminary College, the preparatory school maintained its mission as a college preparatory institution even after the college department closed in 1969. Over the course of a century, St. Charles has established itself as a distinctive leader in Catholic education, earning regional, statewide, and national recognitions for the quality of its education and the performance and contributions of its students, alumni, staff, and faculty.
Our Mission:
St. Charles is an all-boys college preparatory high school of the Diocese of Columbus, Ohio, that instills in its graduates the importance of prayer, faith, service, character and hard work in an environment that values diversity, accountability and excellence and that creates an enduring tradition of brotherhood.
Our Vision: St. Charles Preparatory School will be nationally recognized as a premier pre-collegiate educational experience, developing young men for lives of contribution, service and leadership—consistent with the teachings of Jesus Christ in the Catholic tradition—by providing access for students of all backgrounds to the region’s best educators, curricula, programs and facilities.
Our Founding Promise: St. Charles Preparatory School remains faithful to the century-old promise of its founder, Bishop James J. Hartley, that an exceptional education be provided to every young man willing to accept the challenge of studying at St. Charles, regardless of background or means. *St. Charles is an equal opportunity employer.

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