Staff Accountant - AP/Purchasing

Evolver is an information technology, cybersecurity, and digital transformation company supporting national defense, federal civilian agencies, and Fortune 500 organizations. We help customers secure critical systems, modernize enterprise technology, and solve complex operational challenges through integrated technology capabilities spanning cybersecurity, enterprise IT infrastructure, cloud, software development, data analytics, legal technology and eDiscovery, applied AI, and electronic security systems. Our teams combine deep technical expertise with mission understanding to deliver secure, reliable, and scalable solutions that advance performance in high-stakes environments.

The Staff Accountant - AP/Purchasing is responsible for overviewing and being in control of partial entity accounts payable life cycle. This includes but is not limited to recording invoices for materials, Subcontractors, Non-subcontractors and credit cards, ensuring all bills are paid accurately and on time by processing invoices, verifying purchase orders, reconciling discrepancies, reviewing payments, and maintaining accurate financial records, essentially acting as the primary point of contact for vendor payments within the organization.

The position will also assist the Controller in setting up and maintaining the Purchase Order system for the Federal and Corporate side of the business.

Ad hoc responsibilities as assigned to include:

• Clean up of Sharepoint AP folders and adherence to newly established best practices
• Back up for cash entries as needed
• Support monthly close processes

Responsibilities:

• Monitor Accounts Payable emails.
• Review and process vendor invoices into the accounting system, ensure accuracy of details like Period of Performance, Labor hours, Purchase Order numbers, quantities, and pricing.
• Match invoices to corresponding purchase orders to confirm compliance with company policies.
• Assist in implementing and testing the Materials module for CSS, Evolver Commercial, and Evolver Federal.
• Review vendor statements against internal records to identify and resolve discrepancies.
• Create and maintain Subcontractor and Vendor's profiles updated in the accounting system.
• Review weekly AP Report to ensure all vendor and Subcontractors are paid in a timely manner.
• Contact vendors and Subcontractors to resolve invoice issues, address payment inquiries.
• Reconcile and process vouchers for Corporate Credit Card Statements.
• Help prepare Subcontractor and Non-Subs accruals as requested.
• Meet month end close deadlines.
• Generate payment reports on accounts payable activity.
• Prepare audit samples as requested.
• Adhere to company policies and procedures regarding invoice approvals, payment deadlines, and tax regulations.
• Maintain accurate financial records for audit purposes.
• Perform other related duties as assigned.

Basic Qualifications

• 4 Years of experience working in an accounting role
• 2 years of experience with Deltek Costpoint Accounts Payable and Materials modules.
• Must be able to pass a comprehensive background check.
• 2 Years of experience with Microsoft Office Suite; specifically, Excel, Word, and Outlook a must.

Preferred Qualifications

• Excellent verbal and written communication skills. The AP Staff Accountant will be in daily contact with Procurement, Contracts and Program Managers.
• Excellent interpersonal, negotiation and conflict resolution skills.
• Excellent organizational skills and attention to detail. Must be analytical and meticulous.
• Strong analytical, critical thinking and problem-solving skills.
• Must be able to maintain a high level of confidentiality and discretion in handling personal, salary and other personnel information.
• Ability to function well in a high‐paced and at times stressful environment while maintaining accuracy of the information.
• The best candidate will rapidly show an ability to work independently without constant supervision.

Evolver is an equal opportunity employer and welcomes all job seekers. It is the policy of Evolver not to discriminate based on race, color, ancestry, religion, gender, age, national origin, gender identity or expression, sexual orientation, genetic factors, pregnancy, physical or mental disability, military/veteran status, or any other factor protected by law.

Actual salary will depend on factors such as skills, qualifications, experience, market and work location. Evolver offers competitive benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.