Sr. Project Accountant

Overview

At Shawmut Design and Construction, we take pride in the culture we’ve built as a 100% employee-owned company—one that’s been recognized with more than 100 Best Place to Work awards. We’ve been honored as a National Fortune Best Workplace, a Fortune Best Workplace for Women, Millennials, and Parents, and one of America’s Best Employers by Forbes—along with numerous regional recognitions across our 15 offices nationwide.

Here’s a glimpse into what we offer:

• Health, Dental, and Vision Insurance.
• Employee Stock Ownership Plan (ESOP) – Be an employee-owner!
• 401(K) with Company Match – Receive a company match up to 4% of your eligible pay.
• Generous Paid Time Off – vacation and sick time, 12 holidays, summer Fridays, and a yearly volunteer day.
• The Extras – Cell phone, laptop, tuition reimbursement, pet insurance, financial planning services, and more.

*Please note: this position works out of our Boston office 3x per week, with the option to work from home 2x per week.

Responsibilities

The Sr. Project Accountant supports the business by providing timely and accurate financial reporting, analysis and assistance to the Project teams.  The role provides thorough compliance and checks-and-balances oversight for project specific financial transactions.   

• Monthly Financial Reporting – Works with Project Teams and Central Finance to drive the production of timely and accurate reporting.

• Prepares, reviews and maintains the Work in Progress (WIP) monthly for accuracy
• Rolls over the monthly WIP report.
• Completes ODBC process to import CMI data into the WIP. Completes all associated clean-up and reconciliation between the systems. Audits information in WIP to ensure 100% accuracy.
• Determines and reviews Prospective Job write offs with Group Finance Manager; notifies Accounting of which jobs to write off.
• Produces monthly WIP summary sheet and CTC notes.
• Monthly Projections – Based on interactions with the Project teams and knowledge of the business, projects how revenue will hit for the next 12 months to drive overall company financials.
• Prepares other financial reporting as needed on project specific level i.e. sub reports, labor studies, cash flow for project, projections or forecasting

• Internal Budget Review – Procures the budget from PM/Purchasing, ensures appropriate sign-off and processes for accuracy and reliability.

• Project Team Support – Provides financial and risk management support needs on the project level.  Based on knowledge of the project, client, subs, and process makes recommendations to increase operational efficiency and accuracy for the project financials.          

• Responds to all financial inquiries in an accurate and timely manner.
• Pushes Project teams to reconcile sub-related inquires while promoting customer service.  Provides sub specific reporting and details.
• Oversees risk management for the project, specifically with sub subcontractors, in reviewing contract amounts, managing the collection of payment verification/lien documentation to mitigate risks, union exposures, etc.
• Provides financial analysis and reporting assistance to Project teams on large GMP projects, including:
• Preparing monthly applications for payment
• Assisting with prolog management
• Developing and implementing labor rates
• Obtaining timely billings from subcontractors
• Assists with job closeout process by verifying that outstanding costs have been recorded; final owner billings are issued; assists with collection of final billings, determines when jobs can be closed in systems.
• Acts as a liaison between Accounting, Finance and the Project teams. Assists with job cost issues and subcontractor payment issues. Updates Accounting on special job requirements.
• Assesses financial risk and gathers key financial details at the project MOMs, Kick-offs, and Closeouts.
• Ensures timely resolution of green sheets and material exceptions; cleans up duplicates or previously corrected invoices.
• Reviews change order mark-ups for rate accuracy. 
• Tracks and provides financial and insurance documentation required for owner required insurance programs, certification processes, audits, and other programs as required.
• Manages Pay if paid process to ensure subcontractors are paid in accordance with client receivables.
• Drives training and compliance in PM group for Shawmut financial systems/process. Provides Prolog training and support.

Qualifications

• Experience:  5 to 7+ years project accounting experience required, in the construction industry.
• Strong working knowledge of AIA billing and WIP reporting.
• Accounting degree or commensurate experience.

Thank you, we look forward to hearing from you!

EEO Information

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.

Salary Range Information

Boston Base Salary Range: $90,000 - $130,000 The range stated is specific to Boston.  Placement within the listed range depends on many factors including, but not limited to years of experience, project size capability (for Construction & Field roles) and internal company equity.