Sr Accounts Payable Specialist

DLA Piper is, at its core, bold, exceptional, collaborative and supportive.  Our people are the backbone, heart and soul of our firm.  Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.  Let’s see what we can achieve. Together.

Summary

The Senior Accounts Payable Specialist, in collaboration with and in support of the firm’s strategic initiatives, performs accounting and clerical tasks related to the efficient processing and maintenance of Accounts Payable transactions. Trains and mentors Accounts Payable Specialists. Supports the Accounts Payable Supervisor. This position is assigned various tasks/projects by the Accounts Payable Supervisor. 

Location    

This position is located in our Miami office and offers a hybrid work schedule. 

Responsibilities

• Reviews assigned disbursement requests for accuracy, required approvals, and adherence to Firm Policy.  

• Reviews expense reimbursement requests for accuracy, required approvals, documentation, including attached receipts, and adherence to Firm and IRS Policy.  

• Prepares and performs check runs. Posts transactions for payment based on established disbursements protocol for the following: Rush, Next Check Run, Diverted, Foreign, and General.  

• Monitors aging invoices and follows established escalation protocol to ensure timely payment.  

• Monitors aging expense reimbursements with a pending status and follows established escalation protocol to ensure timely payment and IRS compliance.  

• Fields questions for internal and external customers.  

• Mentors Accounts Payable Staff, offering guidance from a training perspective.  

• Performs other duties as assigned. 

Desired Skills    

Ability to work in a fast-paced environment that promotes teamwork. Attention to detail and accuracy. Communication and information management skills. Ability to meet deadlines. Professional demeanor. 

Organizational skills. Leadership skills. 

Minimum Education    

• High School Diploma or GED. 

Minimum Years of Experience   

• 3 years of experience as an AP Specialist. Knowledge of general accounting procedures. Computer skills required to include proficiency in Microsoft Excel and 10-key. 

Essential Job Expectations  

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:    

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. 

• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. 

• Provide timely, accurate, and quality work product. 

• Successfully meet deadlines, expectations, and perform work duties as required. 

• Foster positive work relationships. 

• Comply with all firm policies and practices.  

• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. 

• Ability to work under pressure and manage competing demands in a fast-paced environment. 

• Perform all other duties, tasks or projects as assigned.    

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.    

Physical Demands  

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.    

Work Environment    

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future. 

Disclaimer    

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. 
Application Process     
Applicants must apply directly online instead of sending application materials via email.  

Accommodation    

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com. 

Agency applications will not be considered.     

No immigration sponsorship is available for this position.    

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.