Sr. Accounts Payable Administrator

SUMMARY: The Accounts Payable Administrator is responsible for the full accounts payable process including processing vendor invoices, outgoing payments, posting to the general ledger, month-end and year-end reporting, and other related duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process vendor invoices through company ERP system or AP Automation software

• Ensure proper general ledger coding of all invoices by site

• Investigate and resolve vendor invoice issues

• Manage purchase order deposits against contract value

• Process all outgoing payments via ACH, wire, online bill-pay, credit card and other methods

• Investigate bank Positive Pay and Unauthorized ACH transaction issues

• Contact vendors to obtain banking information for electronic payments 

• Quarterly reconciliation of Open Vouchers Payable (receipts that have not been invoiced)

• Manage and reconcile Petty Cash Fund

• Process Monthly P-Card

• Process Quarterly Royalty Payments

• Process Year End 1099’s

• All other duties as assigned

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Successful accomplishment of duties and responsibilities requires the following:

• Minimum 3 years of experience with full cycle AP utilizing an AP Automation System
• Strong understanding of AP processes and best practices.
• Basic Microsoft Excel Skills
• Effective written and oral communication skills to collaborate with internal and external parties.
• Ability to work independently and meet tight deadlines in a high-volume environment
• Highly organized with a focus on problem solving and good time management
• Overtime may be required to meet deadlines

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); two years of general officeexperience. 

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondences. Ability to effectively present information in one-on-one and small group situations. 

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.  Ability to apply mathematical concepts. 

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal withproblems involving several concrete variables in standardized situations. 

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to; stand, walk, sit, use hands, use fingers, handle, and reach with hands and arms.  The employee is occasionally required to stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. 

WORK ENVIRONMENT: The noise level in the work environment is usually quiet. 

NOTE: This job description identifies the general nature and scope of work to be performed. Independent Can reserves the right to revise all or any part of this job description and to add or eliminate essential job functions at any time. Designation of any job duty as an essential function is not intended as an assurance or guarantee that a team member has any right to perform the particular job duty, except as required by Independent Can. This job description is subject to change based on the needs of the position and/or the Company.