Specialist, Total Rewards - Payroll

We are seeking a Specialist, Total Rewards - Payroll to join us on a 4-month contract basis at any of our offices. This role has the option to be remote. The Specialist, Payroll will be responsible for executing and/or supporting deliverables required to ensure the integrity, accuracy, timeliness and effective operation of full-cycle payroll processing of a bi-weekly payroll. Working in conjunction with the Specialist, Total Rewards – Payroll, the Specialist, Payroll will also be responsible for recording and updating information in the HRIS and Payroll system, creating reports, reconciling payroll accounts and performing administrative and pay-related duties. Liaising with the Total Rewards team and colleagues in People and Culture, the Specialist, Payroll will work to ensure compliance with Payroll policies and effective resolution of employee pay matters, as well as ensuring third parties receive the required information in a timely manner, delivering service excellence in all interactions.

Key Responsibilities:

Payroll

Process multi-province payroll for two companies, 10 offices, and approximately 1,000 salaried, hourly, and contract employees in a timely and accurate manner. Receive and verify payroll source documents from each location. Entering new hires, terminations, work and personal changes. Maintain calculation tables for Maternity Top-up, STD and Salary Continuance. Update benefits and deductions. Interface data into the Payroll system, audit registers and reports, making corrections to ensure all data is accurate. Working closely with the payroll provider to ensure an error-free payroll. Calculating and inputting manual cheques as required. Record of Employment issuance.

Reporting

Provide regular and ad-hoc reporting of payroll-related data.

Accounting

Reconcile payroll-related accounts as required. Processes monthly/quarterly remittances to various third-party providers. Reconciliation and timely remittance of bi-weekly RRSP employee contributions. Prepares journal entries as required. Reconciliation of tax forms and other Payroll accounts as required.

Administration

Responsible for filing and record-keeping of all payroll-related materials. Research and answer third-party inquiries. Prepare letters of confirmation of employment.

Customer Service

Responding to various employee and third-party queries. Verifying and providing input for termination packages when required (legislative requirements, etc).

Special Projects

Support the implementation of a new HRIS and Payroll System. Recommend and help implement process improvements in payroll processes.

What you'll bring:

College Diploma or certificate in Finance. Accounting, Human Resources or a related field with 5 years of payroll experience, preferably with a national scope. National Payroll Institute certification. Strong technical payroll knowledge. Intermediate-to-advanced-level skills in MS Excel are essential. General knowledge of employment legislation. General knowledge of HRIS and payroll systems. Strong MS Office skills in Word, PowerPoint and Outlook. Adept at managing sensitive employee relations matters. Excellent organizational skills. Innovative problem-solving abilities. Upholds the highest ethical standards of practice and professionalism.