Specialist Procurement

Pay Grade:  790 ($23.91 per Hr Min) 

Primary Purpose:

Research, order and distribute instructional software for curriculum initiative, replacements, basic book and growth

Qualifications:
Education/Certification:

• High School diploma or equivalent
• Certifiable by the Texas Education Agency in the area assigned

Special Knowledge/Skills:

• Ability to use software such as word  processing, spreadsheet, and database
• Ability to use the Internet for research
• Proficient skills in typing, word processing, and file maintenance
• Effective communication and interpersonal skills
• Basic math skills
• Willingness to execute written employment contract with Plano ISD

Experience:

• One to three years of secretarial experience with purchasing responsibilities, preferably in a public education environment

Major Responsibilities and Duties:

• Responsible for all pricing, ordering, shipping, and delivery of instructional software and peripherals
• Troubleshoot any and all problems that occur during shipping and delivery
• Communicate with curriculum coordinators, campus technology assistants, and vendors on software as needed.
• Locate approved vendors and request quotes
• Prepare distribution procedures for software and peripheral orders to schools
• Assist in preparation and updating of the software section of the online Technology catalog regarding pricing, availability, and vendor
• Maintain spreadsheet on each initiative, listing site, purchase order number and cost
• Maintain database on all purchase orders for software and peripherals
• Log all tested software information into the district database
• Work with instructional technology group on curriculum initiatives as it relates to researching, ordering and delivery of software and peripherals
• Maintain files on vendors approved under the General Services Commission for special pricing
• Maintain manual for vendors that fall under sole-source purchasing
• Maintain files on software license agreements, legal agreements, warranties and bids
• Coordinate purchasing strategies with the Telecommunications and Special Projects department Acquisition Officer as appropriate
• Be aware of and comply with state, district, and school policies and regulations  concerning primary job functions
• Follow all rules, regulations, and policies of Plano ISD and follow directives from superiors
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the Administration and/or supervisor

Equipment Used:

• Uses computer, printer, copier, calculator, scanner and fax

Working Conditions:
Mental Demands:

• Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; coordinate district functions; maintain emotional control under stress

Physical Demands/Environmental Factors:

• May require occasional travel and occasional prolonged and irregular hours
• Frequent standing, stooping, bending, kneeling, pushing and pulling.
• Prolonged use of computer and repetitive hand motions
• May require occasional lifting up to 50 pounds

SM011226