Specialist, Procurement Planning

About C&F

C&F is a technology services company providing innovative solutions in Data Management, Big Data, Advanced Analytics and Compliance. With a highly integrated team of 400+ experts, for over 20 years C&F has been delivering superior engineering and premium operations to Fortune 500 companies, primarily in the Life Science industry.

IT Contracts & Procurement Specialist

Workplace: Warsaw/Remote

The person in this role is responsible for managing contract and procurement processes related to IT system implementations (from analyzing cooperation terms, through negotiations, to finalizing agreements) and oversees the consistency of contracts with project execution and settlements.

You will be responsible for:

• Preparation, analysis, and negotiation of IT contracts (services, implementations, maintenance, licenses, SaaS)
• Coordinating the contract process from initiation of cooperation to contract signing
• Supervising the consistency of documentation and settlements: contract – purchase order – invoice – acceptance
• Collaborating with IT delivery teams, finance, sales, and legal departments in preparing contracts and subsequent settlements
• Maintaining order in contract documentation (repositories, annexes, registers)

What you will need:

• Minimum of 3 years of experience in procurement / purchasing of IT services or contract management, including: preparation, analysis, negotiation, finalization, and maintenance of contracts
• Experience in managing procurement processes: RFQ/RFP, offer comparison, negotiations, supplier selection recommendations
• Very good knowledge of contract scopes: services, implementations, maintenance, licenses, subscriptions (SaaS), body leasing / time & material, fixed price
• Business awareness: ability to assess the significance of contractual provisions, identify risks, and understand their impact on costs, timelines, and settlements
• Knowledge of software lifecycle and technical support services (1st, 2nd, and 3rd line) in the context of SLA terms, availability, penalties, and liability
• English proficiency at B2/C1 level (spoken and written), preferably with familiarity in contractual, financial, and legal language
• Ability to conduct professional discussions and negotiations and build relationships with clients, suppliers, and stakeholders
• Assertiveness and ability to enforce agreements
• Very good work organization, accuracy, and attention to detail

Nice to have:

• Experience in project management and knowledge of project settlements (T&M, fixed price, change requests, subscriptions)
• Practical experience with contract and procurement documentation (Purchase Orders, acceptance protocols, annexes, contract registers)
• Experience working in a PMO or project finance environment
• Experience in international environments or regulated organizations

What we offer:

• You choose your employment type – we’re open to both employment contracts and B2B arrangements.
• Learning & development opportunities – after your probation period, you’ll have access to a highly flexible and generous English language reimbursement program, along with an individual development budget to use as you see fit.
• Classic benefits like private medical care, a sports card, and a preferential life insurance plan. Plus, our infamous Fruit Tuesdays and a special summer bonus – ice cream.
• A hybrid work setup with plenty of flexibility. Delivery teams work mostly remotely. Support teams come to the office at least once a week – as an HR team, we meet every Wednesday. On other days, you decide where you work.
• A bunch of non-work activities, including Office Day (a fun-filled day when employees from all over Poland gather at the office), POP UP integrations, various competitions from cooking to photography, and the chance to submit charity causes to our CF4GOOD program, which provides support to those in need.
• A workplace that values people and is built on collaboration, not competition. If you’re tired of toxic work environments, you’ll finally get a chance to breathe. And if you’ve been lucky with great employers so far, we’ll do our best to keep that streak going.

Uprzejmie informujemy, że:

1. Udostepnienie przez Kandydata danych osobowych ma charakter dobrowolny;
2. Administratorem danych osobowych podanych przez Kandydata jest C&F S.A. z siedzibą w Warszawie przy ulicy Domaniewskiej 50, 02-672 Warszawa.
3. W ramach procesu rekrutacyjnego C&F S.A. może udostępnić dane osobowe Kandydatów spółkom powiązanym: C&F EMEA GmbH z siedzibą w Friedrich-Ebert-Anlage 64, Heidelberg 69117, Niemcy C&F LLC z siedzibą w 411 N Lincoln Ave, Loveland, CO 80537, Denver, USA
4. Kandydatowi przysługuje prawo dostępu do swoich danych osobowych, sprostowania i/lub usunięcia danych osobowych, wycofania zgody w zakresie przetwarzania danych osobowych, ograniczenia przetwarzania danych osobowych oraz do złożenia skargi do organu nadzorczego;
5. Wykorzystanie i przetwarzanie danych osobowych przez C&F S.A. jest zgodne z obowiązującymi aktami prawnymi w zakresie danych osobowych w tym, z Rozporządzeniem Parlamentu Europejskiego i Rady (UE) 2016/679 z dnia 27 kwietnia 2016 r. w sprawie ochrony osób fizycznych w związku z przetwarzaniem danych osobowych i w sprawie swobodnego przepływu takich danych;
6. Zgłoszenia w zakresie realizacji praw Kandydatów związanych z przetwarzaniem danych osobowych należy kierować na adres e-mail administratora danych: rekrutacja@candf.com
7. Szczegółowe informacje w zakresie przetwarzania danych osobowych przez C&F S.A. znajdują się w „Polityce Prywatności”.

Wysyłając CV, oświadczam, że akceptuję Politykę Prywatności C&F S.A. i wyrażam zgodę na przetwarzanie moich danych osobowych podanych w formularzu aplikacyjnym przez C&F S.A. z siedzibą w Warszawie przy ulicy Domaniewskiej 50, 02-672 Warszawa w celu niezbędnym do realizacji bieżącego procesu rekrutacyjnego prowadzonego przez C&F S.A. lub spółki powiązane.

Kandydat, który w toku procedury rekrutacyjnej posiadał wiedzę o naruszeniu przez C&F S.A prawa w obszarach wskazanych w Ustawie o ochronie sygnalistów z dnia 14 czerwca 2024 roku, zgodnie z przepisami tej ustawy jest uprawniony do dokonania zgłoszenia wewnętrznego lub zewnętrznego. Zgłoszenie wewnętrzne powinno zostać dokonane zgodnie z „Procedurą zgłaszania przypadków naruszeń prawa oraz podejmowania działań następczych w C&F S.A.” opublikowanej na stronie internetowej C&F S.A. www.candf.com w sekcji „Dokumenty”.

We respectfully inform You, that:

1. The provision of personal data by the Candidate is voluntary;
2. The controller of the personal data provided by the Candidate is C&F S.A. with its registered office in Warsaw, at ul. Domaniewska 50, 02-672 Warsaw;
3. As part of the recruitment process C&F S.A. may share Candidate's personal data with its affiliates: C&F EMEA GmbH headquartered at Friedrich-Ebert-Anlage 64, Heidelberg 69117, DE C&F LLC headquartered at 411 N Lincoln Ave, Loveland, CO 80537, Denver, USA
4. The Candidate has the right to access his/her personal data, to rectify and/or delete personal data, to withdraw consent to the processing of personal data, to restrict the processing of personal data and to lodge a complaint with a supervisory authority;
5. The use and processing of personal data by C&F S.A. complies with applicable legal acts in the field of personal data, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data;
6. Notifications regarding the exercise of the Candidate's rights in relation to the processing of personal data should be sent to the email address of the data controller: rekrutacja@candf.com
7. Detailed information regarding the processing of personal data by C&F S.A. can be found in the "Privacy Policy".

By sending CV, I hereby declare that I accept the Privacy Policy of C&F S.A. and I consent to the processing of my personal data provided in the application form by C&F S.A., with its registered office in Warsaw, at Domaniewska 50, 02-672 Warsaw, for the purposes necessary to carry out the current recruitment process conducted by C&F S.A or it’s affiliates.

A candidate who, during the recruitment process, becomes aware of C&F S.A.'s violation of the law in the areas specified in the Whistleblower Protection Act of June 14, 2024, is entitled, in accordance with the provisions of this act, to make an internal or external report. The internal report should be submitted in accordance with the "Procedure for Reporting Legal Violations and Taking Follow-Up Actions at C&F S.A." published on C&F S.A.'s website, www.candf.com, in the "Documents" section.