Specialist, Payroll TRS

Days per Year: 226

Min: $39,776

Mid: $46,791

JOB TITLE: Specialist-Payroll TRS

REPORT TO: Payroll Supervisor Financial Services Division

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 7

PRIMARY PURPOSE:

The Payroll TRS Specialist assures, under supervision, accurate processing of TRS TEAM reporting and assists as needed with status changes, extra duty pays, timely payment of payroll obligations and responding to payroll related questions from District personnel.

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School graduate or GED from an accredited institution
• 2 years of payroll or related experience

Preferred:

• Two+ years in an educational setting or job-related experience in payroll administration
• Experience working with TRS TEAM reporting

SPECIAL NOWLEDGE/SKILLS:

• Skills to operate standard office equipment including use of computer applications
• Accurate calculations and data entry required
• Use English in both written and verbal forms
• Use correct spelling, grammar and punctuation
• Perform basic arithmetic calculations
• Ability to reconcile
• Ability to communicate effectively.

MAJOR RESPONSIBILITIES AND DUTIES: 

• TRS TEAM -Reconcile and verify TEAM reporting and initiate payment
• Maintain in-depth knowledge of all rules, regulations and changes applicable to TEAM reporting
• Ensure accuracy with TRS data and process TRS 6 and TRS 8
• Ensure written procedures are in place, followed and updated for TEAM and the other

            desk duties as necessary. 

• Ensure confidentially with the data store on TEAM database
• Work alongside the Senior Accountant – Payroll to ensure all TRS TEAM transactions are paid and properly recorded on the general ledger in a timely manner

• Serve as a back-up as needed with the following duties: 

• Process payroll obligation batches each payroll and submit to Accounts Payable for payment in a timely manner.
• Process and reconcile extra duty pay requests.
• File and maintain employee payroll folders
• Prepare service records.
• Sort and deliver mail
• Be familiar with Board policies related to DEC (local) and DED (local) as they relate to new employment and the application of salary
• Maintain computer records and timely filing of payroll information.
• Maintain payroll records in accordance with records management retention schedule.
• Receive and verify payroll batches from campus and department secretaries
• Assist with other new hires as necessary
• Enter new and change requests on Employee Withholding Form W-4’s and direct deposits.
• Ensure the recovery of funds due to payroll processing errors
• Monitor, retrieve and process bank reversals from direct deposits, closed accounts, etc.
• Ensure 12 hours of professional development are met annually
• Answer phones, emails, and on-site visit inquires
• Other duties as assigned.

WORKING CONDITIONS:

The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.