Specialist - District Payroll - Food Service

Reports To:                       Director of Payroll

Duty Days:                        238 Days

Wage/Hour Status:          Non-Exempt

Pay Grade:                        AS05

Date Revised:                   11/2024

Qualifications:

• High school diploma, GED, and/or college hours preferred.
• TimeClock Plus (TCP) experience preferred.
• Accounting or payroll experience preferred.
• Excellent organization, communication, and interpersonal skills.
• Good analytical problem-solving skills.

Primary Purpose:

Primarily responsible for assisting in the processing of the district’s payrolls under the direction of the Director of Payroll in the TimeClock Plus (TCP) and Tyler systems for the Food Services Department.

Major Duties/Responsibilities:

• Assists in preparing, completing, and processing semi-monthly and supplemental payrolls. This includes balancing of pay, deduction totals, and correction of errors.
• Process and audit employee personnel actions and other documentation for new hires, separations, transfers, and other changes for Food Services employees including calculating and verifying the accuracy of pay.
• Assists with TimeClock Plus (TCP) interface duties as assigned to include comparability of data between TCP and Tyler systems.
• Coordination of deadlines and processing with Food Services.
• Audits and calculates for accuracy employee timesheets regarding leave taken, comp time, overtime, supplemental and dock pay for employees in the payroll software.
• Assist with other payroll duties, including but not limited to TRS reporting, check preparation, salary verification, and employee assistance.
• Utilizes payroll software to maintain payroll and required reporting in an accurate and timely manner.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Demonstrates behavior that is professional, ethical, and responsible.
• Performs other duties as assigned.

Knowledge and Abilities:

• General understanding of payroll and accounting terminology and procedures.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Operation of computer and assigned software, printer, scanner, copier, calculator, fax, and check sealer.
• Ability to work independently with little direction.
• Maintain regular and consistent attendance.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules, timelines, and deadlines. Ability to handle frequent interruptions.
• Excellent organization, communication, and interpersonal skills.
• Maintain a pleasant and helpful attitude when dealing with the public and school staff.

Working Conditions:

• Position is considered essential to Katy ISD operations.
• Mental demands: Ability to think and concentrate on detailed work, solve problems, plan and organize activities, serve employees, and embrace new challenges.
• Work with frequent interruptions and occasional prolonged and/or irregular hours.
• Maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.