Specialist, Accounts Payable

Job Summary

The position of Accounts Payable Specialist is heavy in administrative support through data entry of invoices, processing accounting transactions while ensuring accuracy of the documents submitted. Time management and attention to detail are the strongest traits for this position as your work directly impact the company's financials. You will provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. 

Primary Responsibilities & Essential Functions

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans
• Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations
• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
• Generate payment to vendors on a routine schedule and match the check with backup for review by supervisor
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards
• Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation
• Develop and maintain a filing system for financial information, records and documents to ensure easily available information
• Collaborating with internal departments to gather, analyze, and interpret relevant financial data
• Receiving, processing, verifying, and reconciling invoices
• Comparing system reports to balances and verifying entries
• Charging expenses to accounts and cost centers
• Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies
• Reconciling account transactions with the general ledger
• Performing recordkeeping and preparing financial reports
• Keeping informed of regulatory requirements and best practices in accounting
• All other duties assigned

Education and Experience

• Ability to read, write, speak, and communicate in basic English preferred
• Experience in hospitality preferred 
• 2 to 5 years previous experience in a similar role
• A degree or certification in a relevant field

Knowledge, Skills, Abilities

• Detail oriented and thorough  
• Ability to perform consistent work to the highest of standards 
• Ability to identify and resolve issues related to position independently 
• Strong attention to detail and ability to meet deadlines 
• Commitment to delivering excellent customer service 
• Ability to convey information and ideas clearly 
• Ability maintain composure under pressure 
• Ability to listen and react quickly to residents’ and guests’ requests in a genuine manner 
• Be organized, proactive, productive, and self-motivated showing a positive attitude 

Physical Demands

• Ability to operate noraml office equipment
• Extensive use of computer
• Ability to sit for extended periods of time
• Ability to lift up to 15 lbs

Working Conditions

• Normal office environment