Specialist, Accounts Payable

This position is a critical one in the organization and serves an important role in the Finance & Operations department at Cure SMA. The Accounts Payble Specialist will report directly to the Director of Finance and provide support to Chief Financial Officer. The Accounts Payble Specialist contributes to a team effort and accomplishes related results as required.

The ideal candidate will be responsible for timely and accurate accounting of expenses. It is essential that this candidate bring analytical and organizational skills to best support Cure SMA. The Accounts Payble Specialist is resourceful, organized, has clear communications skills and able to multitask. This position is expected to grow with the applicant’s commitment and motivation to learn.

Essential Function/Responsibility:

1. Process all cash disbursements in an accounting function utilizing Cure SMA’s policies and procedures-95%

• Responsible for all cash disbursement transactions to be received, approved, recorded, paid and filed for any receipts for cash, check, credit card, online, ACH and payment transactions to vendors and employees
• Records all expenses to GL accounts and departments in GL or A/P module by analyzing invoices and employee expenses for corresponding rates, calculations, and description
• Forward specific invoices to managers and departments for authorization, review or reconciliation
• Manages vendor contracts, and all invoices or payment discrepancies and documentation
• Verifies vendor accounts and contracts by reconciling monthly statements and related transactions
• Schedules payments on a weekly basis for vendor invoices by verifying documentation for support and approval review
• Prepares checks for approval and signature
• Processes direct banking wires/ACHs or online payments
• Verify all payments, checks or wires over $10k have authorization
• Light travel for bank or UPS/post office trips.
• Assist to with month-end close procedures and departmental reports
• Maintain W-9 files for all vendors and contractors
• Issue 1099s and file form 1096 with the IRS
• Prepare accrual or prepaid entries as needed for review
• Assist to plan and complete assigned year-end audit duties
• Manage inventory and related fixed asset depreciation schedules
• Maintain the expense platform, Center, which includes all credit card transactions and reimbursements and the syncing with Sage
• Maintain daily payable tasks within OnPhase, the AP software, serving as subject matter expert by providing guidance, training, and support to stakeholders
• Maintain established internal controls and corresponding policies
• Protects organization's value by keeping information confidential
• Manage annual file purge, electronic or physical with storage facility
• Cross-trained to provide back-up to the Revenue, Accountant

2. Other duties and responsbilities-5%

• Create and maintain a positive, collaborative working environment and strong working relationships with colleagues
• Perform general office, clerical, and accounting tasks as required
• Attend and participate in staff meetings and trainings as required
• Other duties as assigned by Director of Finance or Chief Operating Officer

Minimum Education Required:

BA/BS or Associates degree in Accounting.

3+ years in non-for-profit accounting exposed to all functions of A/P, A/R, BS Reconciliation, and creating journal entries will be considered.

Minimum Experience/Skills/Competencies Required:

• 3+ years of non-profit accounting and accounts payable experience required
• Familiarity with windows online based accounting software and GAAP Compliances
• Preferred experience and exposure to Sage Intacct, Center and OnPhase
• Knowledge and understanding of GL, subledgers, GAAP principles and banking systems
• Excellent accuracy and attention to detail
• Exceptional ethics and appreciation for confidentiality required
• Ability to speak, read, and write English proficiently
• Ability to follow instructions to hierarchy of authority
• Strong organizational skills and able to manage multiple projects with overlapping deadlines

Technical/Other:

• Knowledge in Microsoft Word and Excel is a must with advance excel skills with pivot tables
• Salesforce and DonorDrive database experience is helpful
• Understanding of nonprofit accounting
• Attendance at conferences may be required
• Evening and weekend work may be required during some parts of the year
• This position will manage banking functions for disbursing funds. Will have access to financial records to analyze and report on data.

Problem-Solving and Decision-Making:

This position requires great attention to detail and follow through to avoid misrepresentation of financial reporting. The individual in this role will be responsible for accurately recording and disbursing funds in accordance with Cure SMA’s policies. This position will require you to proactively address concerns or issues with the Director of Finance. These issues could stem from anomalies or instances of perceived abuse or improprieties. Professional and respectful communication is required to complete accurate and timely disbursements.

Also, this position requires strong analytical, communication, and negotiating skills, good judgment in making decisions independently, and an ability to establish and maintain positive professional working relationships with a wide range of internal and external partners.

Physical Demands/Work Environment:

Work is generally sedentary in nature, but requires walking, sitting, traveling, and occasionally standing, bending, reaching, lifting boxes, and unloading supplies. Requires ability to lift 25 pounds or less.

The physical environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The pay range for this position is $44,000 to $58,000 annually. The actual base pay offered may vary depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

Our employee benefits include the following:

• Medical, dental, and vision.
• Short- and long-term disability insurance.
• Basic life insurance.
• Voluntary life insurance.
• AD&D insurance.
• Health Care, Dependent Care, and Limited Purpose FSAs
• 401K plan with company match.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration. Resume and Cover Letter Required.