Specialist - Accounting

Special Instructions
Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office (Accounts Receivable)

General Statement of Job

The Accounting Specialist assists with various accounting functions in the Accounts Receivable area of the Business Office. The position is responsible for analyzing expenses and Accounts Receivable balances and collections, preparing Third Party restricted fund reconciliations, assisting with financial audits, and attending training for federal and other grant awards.

Specific Duties and Responsibilities

Essential Functions:

• Maintains and reconciles general ledger and subsidiary ledger accounts.
• Oversees assigned accounting functions in the Accounts Receivable area of the Business Office.
• Prepares and enters journal entries and budget changes.
• Prepares management reports.
• Assists in the annual preparation of Restricted Third-party fund budgets.
• Performs, monitors, and records all necessary account receivable entries.
• Provides customer service to students, other departments, and/or vendors, as needed.
• Investigates discrepancies and resolves questions and issues related to assigned accounting functions.
• Assists with the day-to-day functions of the Accounts Receivable area.
• Maintains record retention of all Business Office documents.
• Keeps current on pertinent laws related to the assigned area of accounting and ensures accounting records are in compliance with federal, state, local, private, and institutional requirements.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor’s degree in Accounting or related field required.
• At least two (2) years of accounting experience required.
• Experience in a higher education institution, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Excellent time management and organizational ability.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to work independently and use analytical reasoning, with an ability to conduct research, data analysis and resolve complex problems.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, Outlook, the Windows environment, and internet research skills.
• Familiarity with accounting functions and compliance with laws pertaining to assigned functions.
• Proficient with ten-key by touch.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within the department and with others.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrates commitment to achieving the vision and mission of South Texas College.
• Demonstrates a strong work ethic with a positive attitude.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Checks, Certificates, Licenses, and Registrations

• Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
• In addition, subject to a federal background check.
• Must have or qualify for a valid Texas driver's license and proof of liability insurance.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Sitting particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

Desired Start Date

Posting Close Date (No Close Date if Blank)