Settlement Accountant

Position: Settlement Accountant

Department: Finance

FLSA Grade: Full Time, Non-Exempt

Location: Hollywood Bowl

Salary: $28-31 per hour

Position Summary:

The Settlement Accountant is responsible for managing third party lease events and other venue operations, from pre-event budgeting through post-event settlement, analysis and general ledger reconciliation. This role works cross-functionally with operations and production teams to ensure accurate and timely settlement of events.   This position requires consistent evening and weekend availability, as lease events require settlement on-site following the show. Based on event volume, the role will support activity occurring several nights per week. This position requires being onsite.

Position Elements:

Pre-Event Budgeting & Forecasting Collaborate with operations and productions teams to build detailed pre-event budgets

Maintain budget templates for various event types

Gather necessary information to compile the total event budget, which includes staffing, equipment rentals, and transportation

Event Settlement & Flash Reporting  Responsible for preparing pre-settlement estimates

Responsible for event settlements the night of each event or within timelines, working with operations and production to gather all revenue and expense details in real time during all events

Ensure that settlements are completed accurately and efficiently before the end of each event night and executing with promoter

Prepare post-event flash reports within 24 hours (or within timeline specified for event), summarizing performance against expectations

Record and reconcile revenue streams including rent, F&B, merchandise, sponsorship, transportation and other ancillary income

Capture and track any discrepancies or deviations from budget, and flag issues for follow-up

Month-End Close Support

Reconcile event-related accounts to the general ledger

Ensure all journal entries related to performances, event settlements, additional revenue streams, accruals, and reclasses are accurately prepared and posted

Track and reconcile prepaid and deferred revenue accounts related to events and sponsorships

Assist with reconciling ticketing reports to system entries and bank deposits

Prepare supporting schedules and documentation for monthly close review and audit support

Reporting & Stakeholder Communication  Build and maintain dashboards or trackers for event financial performance including flash reports and actual budget reports

Present clear financial summaries to operations and executive leadership as needed

Support ad hoc reporting and analysis requests related to area of expertise

Compare post-show/event actuals to pre-show/event budgets and annual budgets

Analyze historical data to inform pricing, budgeting, and vendor negotiations

Relationships:

Reports To: Venue Accounting Supervisor

Interacts With: Accounting Department, Finance Teams, Hollywood Bowl Operations, Production

Position Requirements: 2-3 years in an accounting function, Bachelor degree required

Proficient in financial systems

Proficient in Excel

Venue and entertainment experience preferred

Meticulous and detailed-oriented

Excellent communication and written skills

Ability to work under tight deadlines and communicate clearly and concisely with the different stakeholders