Job Description

Senior Staff Accountant

ProspectBlue has partnered with a Richmond-based organization in search of a Senior Staff Accountant to join its team. This individual will play an important role in maintaining accurate financial records, supporting month-end and year-end close, preparing financial reports, and assisting with budgeting and cash flow forecasting. The Senior Staff Accountant will work closely with leadership, internal team members, and third-party service providers to support day-to-day accounting operations, ensure compliance, and help improve financial processes.

General Accounting & Financial Reporting:

• Maintain the General Ledger, including journal entries, account reconciliations, and month-end/year-end close activities.

• Ensure accurate and timely recording of financial transactions in accordance with GAAP.

• Assist with the preparation of monthly, quarterly, and annual financial statements.

• Maintain organized financial records and support internal controls and accounting procedures.

• Identify discrepancies and assist with resolving accounting issues.

Budgeting & Financial Analysis:

• Assist with annual budget preparation in collaboration with leadership.

• Prepare monthly budget-to-actual reports and assist with variance analysis.

• Support financial analysis to identify trends, discrepancies, and opportunities for improvement.

• Assist with maintaining bi-weekly cash flow forecasts and monitoring cash activity.

• Provide financial information and reporting to support operational and strategic decisions.

Accounting Operations:

• Support accounts payable, accounts receivable, payroll, billing, and other general accounting functions.

• Assist with payroll processing and 401(k) administration, ensuring accuracy and compliance.

• Coordinate with third-party service providers, including Medicaid billing partners, to help ensure accurate and timely financial processing.

• Support specialized billing and reimbursement processes related to foster care and state-funded services.

• Assist with tracking reimbursements, resolving billing discrepancies, and following up on outstanding items.

Audit & Process Support:

• Serve as a key contact for the external CPA and auditors, providing requested documentation and financial information.

• Assist with audit preparation and ensure financial records are complete and well organized.

• Identify opportunities to improve accounting processes, reporting, and overall efficiency.

• Collaborate with internal team members and external partners to resolve issues and maintain smooth accounting operations.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.

• 5+ years of progressive accounting experience, ideally with exposure to general ledger accounting, financial reporting, and month-end close.

• Experience within human services, nonprofit organizations, or other state-funded social service environments is strongly preferred.

• Familiarity with state-funded reimbursement models, Title IV-E, or other state billing systems is a plus.

• Proficiency in QuickBooks Online and Microsoft Excel.

• Experience with Melio, Extended Reach, or similar systems is a plus.

• Strong understanding of general accounting principles and financial reporting.

• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.

• Strong analytical and problem-solving abilities.

• Effective communication skills and the ability to work collaboratively with leadership, staff, vendors, and external partners.

• High level of integrity, professionalism, and commitment to mission-driven work.

• Must be located in or near Richmond, Virginia, and available for a hybrid work schedule (2–3 days in office).