Senior Staff Accountant

Position Summary:

This position will support the organization by performing revenue analysis, balance sheet reconciliations, bank reconciliations, monthly journal entries, monthly, quarterly and support for annual close, client billing, reporting and ad hoc assignments/projects.

Investigating and reconciling discrepancies in accounts receivable and payable. Accounting Manager will prepare and/or review appropriate ledger entries and reconciliations, maintaining the general ledger system, researching accounting issues for compliance with generally accepted accounting principles (GAAP), supporting the budget process. Ensures all financial items are posted. Manages internal audit activity which can include purchase orders, invoices, and donor deposits.

This is a role for growth ideally toward the Assistant Controller and then Controller level of knowledge and experience.

Competencies: 

• Accountability: reliable, honest, and transparent; regularly makes commitments and takes ownership of responsibilities.  

• Effective Communication: conveys information clearly, with respect and integrity, using a professional manner and the appropriate means and channels for audience and subject matter.   

• Agility: maintains efficiency in a changing work environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.  

• Quality: Work is organized, accurate, and neat. The employee displays a commitment to excellence, checks work and learns from mistakes and seeks feedback to improve quality as needed.  

• Engagement: contributes to the success of the organization by embracing teamwork, taking initiative on tasks and problem-resolution, and seeking out learning opportunities.   

Primary Responsibilities:

• Direct ownership of the monthly close including the review of all general ledger transactions for accuracy, management of bank and investment account reconciliation process, preparation of work papers, and journal entries to meet deadlines as necessary and complete quarterly board reporting package in an accurate and timely manner.

• Review all general ledger transactions for accuracy, note corrections and secure approval to make changes.

• Creates, audits, and analyzes monthly reporting and establishes interpretation, notations of trends, changes, and areas of concern as well as notations of high achievement.

• Establishes and produces a variety of focused reports, including but not limited to, variance analysis, quarterly forecasts of revenue and expenses.

• Prepare monthly, quarterly, and year-end financial statements

• Prepare tax returns, reports, and other required documents

• Monitor compliance with GAAP and other relevant regulations

• Lead and manage state charity registration tax filings as well as provide information for audits and 1099's to vendors

• Review reporting and analysis with business partners to help manage business results and mitigate risks.

• Leads the preparation for budgets, define assumptions, establish a template, review submissions and secure data in ERP system.

• Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of Philabundance’ s financial status.

• Assist leadership in the annual budgeting and planning process; administer and review all financial plans and compare actual results with a view to identify, explain, and correct variances as appropriate.

• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

• Assist Payroll provider with needed data for yearend ACA Filing submission.

• Compilation and submission of Federal censuses.

• Compilation and processing of biweekly payroll journal entries and quarterly accruals.

• Compilation and processing of quarterly vacation accruals.

• Prepare and process bi-weekly program and contract payroll allocations.

• Prepare and process monthly invoices in line with current executed contracts.

• Review aged receivables monthly and follow-up with owners of outstanding items. 

• Prepare and process monthly program expense allocation.

• Prepare weekly Food Fund analysis for leadership.

• Support and align with Philabundance Pillars. Ensure communications, actions and interactions reflect a positive focus on People, Partnerships, Professionalism and Progress.

Note: This role requires the successful completion of a background check and additional financial check clearance.

Education Achievement:
Minimum: Four-year degree in Accounting or similar field
Work Experience:
Minimum: Two years experience with accounting responsibilities, including bank reconciliations, cash reporting, Accounts Receivable and Accounts Payable, and review/analysis of general ledger accounts
Required Skills and Abilities:
•    Experience with accounting software and database maintenance
•    Strong attention to detail, accuracy, calculations, and accounting processes required
•    Progressive technical skills, including advanced proficiency using Outlook and Microsoft Office Suite applications
Preferred Skills and Abilities:
•    Familiarity with ERP Software