Senior Specialist, Accts Receivable & Payroll

Job Summary

This position should be a detail-oriented and highly organized professional to join our finance team as an Accounts Receivable Collections & Payroll Specialist. This dual role position is responsible for managing incoming payments, maintaining healthy cash flow through effective collections practices, and ensuring accurate and timely payroll processing. The ideal candidate is analytical, proactive, and comfortable balancing multiple financial responsibilities.

Essential Functions

Accounts Receivable & Collections

• Process Ground Transportation invoicing
• Monitor and manage accounts receivable aging reports
• Perform collection activities including calls, emails, and account follow-ups
• Resolve billing discrepancies and customer payment issues
• Apply payments accurately and reconcile customer accounts
• Process customer refunds in a timely and accurate manner
• Maintain detailed records of collection efforts, refunds, and account status
• Collaborate with related departments to resolve disputes
• Prepare AR reports and provide insights on delinquent accounts
• Daily accounting duties as needed

Payroll Administration

• Process biweekly payroll for employees accurately and on time
• Maintain payroll records
• Ensure compliance with federal, state, and local payroll regulations
• Handle payroll-related inquiries from employees
• Coordinate with HR on employee data changes (new hires, terminations, benefits)
• Prepare payroll reports and assist with audits

Minimum Qualifications:

• Associate or bachelor’s degree in accounting, Finance, or a related field, recent graduates are encouraged to apply or 2–5 years of experience in related field

• Strong understanding of accounting principles and payroll regulations
• Excellent communication and organizational skills
• Strong attention to detail and ability to meet deadlines

• Ability to handle sensitive information with confidentiality

Preferred Skills:

• Experience in both AR collections and payroll

• Experience with accounting/payroll software (e.g., NetSuite, QuickBooks, ADP, Paychex, or similar)

• Problem-solving mindset with a proactive approach
• Proficiency in Microsoft Excel and financial reporting

• Bilingual in Spanish and English preferred