Senior Project Accountant

ABOUT WATG

WATG is the world’s preeminent destination and hospitality design firm. We are employee-owned, almost 80 years young, and home to over 500 creative, globe-trotting professionals located remotely and in our offices in Atlantic City, California, Dallas, New York, Honolulu, London, Singapore, and Shanghai.

Our approach to design applies a hospitality ethos to the development of all shapes and sizes. From initial feasibility studies to finishing touches, we operate globally as an integrated, multidisciplinary practice. Along with our interior design studio, Wimberly Interiors, we specialize in hospitality, gaming + entertainment, urban + mixed-use, and high-end residential design.

We were founded in Honolulu in 1945, and the spirit of the islands taught us to focus on community strength, self-reliance, and sustainability – which we still prioritize today. We passionately believe that culture and heritage are the roots that lead to long-term resilience. We stay true to our values of designing spaces that respect, protect, and enhance the natural magic of their surroundings while delivering long-term value for our clients and their communities.  

WATG is hiring a Senior Project Accountant.

ROLE

The Senior Project Accountant provides senior-level assistance with project accounting, project setup and maintenance, project health reviews, client billings, collections, accounts payable, revenue recognition, and management reports. The Senior Project Accountant carries out responsibilities in accordance with the organization’s policies and applicable laws.

RESPONSIBILITIES

Project Health

• Reviews project WIP, revenue, backlog, budget variances, and profitability, and ensures all billable expenses are billed; tracks latest comments on project and WIP status
• Leads project health reviews with PMs and SLs
• Reviews weekly Net Service Revenue (NSR) reports to ensure revenue is captured by the proper projects/phases and makes revenue adjustments and/or transfer efforts
• Performs quarterly internal spot audits of select projects, reviews project setup for accuracy, analyzes project costs in relation to contract budgets and contract terms
• Provides end-to-end project accounting management from project creation to close-out

Contracts

• Reviews project contracts for financial details to ensure compliance with the project
• Sets up projects in the accounting system, liaising with Project Managers (PM) and Senior Leaders (SL) regarding budgets (fee flows); phase set up to assist with project monitoring for the life of the project. Ensure that submitted information follows accounting standards and client requirements
• Maintains contract paperwork and files, invoices, aging A/R, change orders, vendor and subcontractor documents, and other specified logs for project tracking

Accounts Receivables

• Prepares client fees, expenses, consultant invoices, account statements, reports, and other records
• Posts cash receipts and sends notifications to relevant parties, logging and reporting details daily
• Responsible for billing and cash flow projections
• Leads and coordinates collection efforts with PMs and SLs; initiates stop-work procedures and third-party collections efforts to minimize company exposure
• Attends monthly collections calls with updated AR status for comments
• Prepares and sends weekly collections reports to Managing Director, Project Managers, and Senior Leaders

Accounts Payables

• Performs Accounts Payable (AP) duties, including coding and posting vouchers, coordinating reviews and approvals, researching vendor payment inquiries, and updating tracking file for Pay-When-Paid (PWP) consultants
• Pulls vouchers for weekly PWPs and updates PWP tracking logs
• Notifies PWP consultants of their invoice payments
• Bi-monthly, updates PWP status report on SharePoint after payments have been paid and posted in the accounting system
• Reconciles month-end PWP tracking versus PWP disbursed files
• Reviews phases in Power-Bi to make sure backlog is available for phases being coded to prior posting vouchers in the accounting system
• Enters Independent Consultant (IC) invoices and maintains logs to identify how to post ICs as labor or expense by project
• Enters ICs timecards when treated as labor
• Loads payments in the HSBC portal for vendors and consultants

Miscellaneous Tasks/Ad-Hoc Reporting

• Implements and executes proper controls to proactively support, monitor and communicate budget, actual status, and labor hours, consultants, and expenses for projects; develops and issues timely reports
• Identifies opportunities and areas for improvement, offers suggestions, and implements procedures, processes or tools to improve efficiency and productivity
• Performs additional accounting responsibilities and supports special projects and ad-hoc analyses
• Provides global PA coverage as needed

QUALIFICATIONS

• Bachelor’s degree in accounting, finance, or related field preferred
• Minimum of 8 years in a mid-sized professional services organization with project (revenue) accounting duties
• Must have experience in the Architecture or Engineering industry
• Proficient in Microsoft Office, accounting software, order processing, and databases
• Experience with ERP systems preferred
• Proficient in general ledger, accounts receivable, and accounts payable
• Ability to organize multiple priorities in a high-paced environment, making sound decisions with independence
• Excellent written and verbal communication skills
• Highly organized and problem-solving abilities
• Strong interpersonal skills and diplomacy
• Fosters teamwork and project leadership
• Must handle confidential information in a highly sensitive manner

*Please include a copy of your resume to be considered for this position. 

WATG is an Equal Opportunity Employer