Senior Procurement Contracts Specialist - SoM Integrated Resources, Financial Operations

Job Description

UW School of Medicine’s Integrated Resources, Financial Operations team has an outstanding opportunity for a Senior Procurement Contracts Specialist to join their team.

About this Opportunity

Reporting to the Procurement Manager, the Senior Procurement Contracts Specialist leads end-to-end procurement contracting for School of Medicine departments, guiding solicitations, negotiations, and contract administration from intake through closeout. This role safeguards the University’s interests by ensuring contracts are compliant with federal, state, and University requirements while delivering responsive, customer-focused service to a wide range of stakeholders. This position will also help strengthen standardized processes, elevate contract value, and support strategic sourcing through data-informed recommendations.

Key Responsibilities

Contracts Management (70%)

• Plan and run competitive solicitations (RFI/RFP) and support negotiations to secure best-value agreements; partner with UW Procurement Services and legal counsel as needed.
• Develop, review, and administer procurement contracts and amendments, including routing for delegated signatures and ensuring documentation, justifications, and approvals are complete and audit-ready.
• Identify, assess, and mitigate contractual and financial risks; manage renewal/extension timelines and stakeholder communications to keep agreements current and compliant.

Consultation and Stakeholder Engagement (25%)

• Serve as a trusted advisor to School of Medicine departments and suppliers, coordinating a seamless procure-to-pay experience and quickly resolving contracting issues that impact operations.
• Lead or support contracts-focused trainings (e.g., office hours) and coach teams on direct buy limits, justifications, and practical application of procurement policy.
• Create and maintain standard operating procedures (SOPs) and promote effective, consistent use of Workday procurement and contracting tools.

Data Analysis (5%)

• Use available reporting tools to analyze spend and contract coverage, identifying opportunities to expand contract-covered spend and advance strategic sourcing priorities.
• Monitor contract and spend trends; share insights with stakeholders to strengthen compliance, performance, and decision-making.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor's degree and three years of experience in progressively responsible experience in purchasing and contracting management or related experience.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• A track record of successfully managing multiple procurement projects and delivering projects on schedule.
• Excellent written and verbal communication skills for a variety of audiences. Ability to lead meetings, give presentations, and work with facts to be able to tell a story with numbers.
• Demonstrated success in building and sustaining positive customer and other relationships.
• Commitment to working within an organizational framework of continuous process improvement.
• Proficiency with Microsoft Office Suite.

Preferred Qualifications

• Knowledge of UW procurement policies and procedures.
• Proficiency with Workday procurement tools.
• Background in higher education, particularly academic medical and/or research institutions.

Working Conditions

About the Team

Integrated Resources, Financial Operations was established with the launch of Workday Finance to centralize and standardize financial services across the UW School of Medicine. Our team partners with departments to improve compliance, streamline processes, and deliver high-quality, reliable services that help advance the School of Medicine’s mission to improve the health of the public.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.