TSS/260 day contract

Monday-Friday

8 hours daily

Pay Column W: $28.65/hourly

+ Benefits

Job Description

Laramie County School District #1 

Senior Payroll Specialist 

Purpose Statement

The job of the Senior Payroll Specialist is performed for the purpose of supporting Finance Department operations with primary responsibility for ensuring accurate, timely, and compliant payroll processing; maintaining payroll-related financial records; reconciling payroll, benefit, deduction, and liability accounts; supporting internal controls and audit requirements; ensuring accurate distribution of payroll costs to appropriate funds, programs, grants, and accounts; responding to payroll and financial reporting inquiries; and providing guidance to assigned payroll personnel..

Essential Functions

• Assists auditors by preparing payroll-related schedules, reconciliations, reports, and supporting documentation for the purpose of demonstrating compliance with internal controls, accounting standards, grant requirements, and applicable laws.
• Reviews payroll expenditures, account coding, fund distribution, benefit deductions, employer contributions, and related liabilities for the purpose of ensuring payroll costs are accurately recorded in the financial system.
• Coordinates with Finance, Human Resources, departments, and school sites to ensure payroll transactions are processed accurately and charged to the appropriate budgets, funds, grants, and accounting codes.
• Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) and compiles reports for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
• Confers with a variety of internal and external parties (city/state/federal agencies, etc.) for the purpose of ensuring the accurate payroll processing.
• Coordinates the payroll process with other departments and sites (e.g. human resources, finance, administration, etc.) for the purpose of delivering services in compliance with established guidelines.
• Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing payroll transactions.
• Collaborates with Finance leadership to evaluate payroll processes, strengthen internal controls, improve reporting accuracy, and ensure efficient payroll operations.
• Maintains and reviews a wide variety of payroll information for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Monitors and executes assigned payroll activities and/or program components for the purpose of ensuring compliance with established financial, legal and/or administrative requirements.
• Collaborates with HR and other payroll personnel for the purpose of enhancing productivity of staff and ensuring the accuracy of the payroll process.
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Prepares a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, W-2 controls, worker's compensation checks, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a wide variety of payroll documents and materials (e.g. time sheets, withholding information, garnishments, personnel actions, employee contributions, etc.) for the purpose of disseminating information to appropriate parties.
• Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action and/or complying with established fiscal guidelines.
• Reviews payroll and a variety of insurance-related information (e.g. payroll reports, medical / dental / vision / carrier forms, etc.) for the purpose of ensuring accuracy of payroll and insurance records.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Knowledge, Skills and Abilities

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: principles and techniques involved in payroll preparation, payroll accounting, account reconciliation, internal controls, fund accounting, payroll liabilities, benefit deductions, tax reporting, retirement reporting, labor contracts and their impact on payroll, and applicable federal, state, and district financial requirements..

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate payroll and financial records; reconciling payroll-related accounts; reviewing account coding and fund distribution; identifying and resolving discrepancies; preparing financial reports and audit documentation; using payroll, finance, and enterprise resource planning software applications; and maintaining confidentiality of employee and financial information..

ABILITY is required to schedule activities; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: interpreting payroll and financial data; applying district accounting procedures; identifying payroll-related financial discrepancies; maintaining effective internal controls; meeting payroll, reporting, and fiscal deadlines; communicating financial information clearly; and working collaboratively with Finance, Human Resources, departments, employees, vendors, and outside agencies.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a generally clean and healthy environment.

Experience: Three to five years of job-related experience with increasing levels of responsibility in payroll, finance, accounting, bookkeeping, governmental accounting, school district business operations, or a closely related field is required.

Education: Targeted job-related education in payroll, accounting, finance, business administration, human resources, or a related field that meets the organization’s prerequisite requirements.

Required Testing: None Specified

Certificates and Licenses: None Specified

Continuing Educ./Training: None Specified

Clearances: Criminal Background Clearance

FLSA Status: Not Rated

Pay Grade: W

Revised Date: June 5, 2026