Senior Payroll & HRIS Specialist

Senior Payroll & HRIS Specialist
This is a hybrid role, with an expectation to work from the Windsor office 2–3 days per week. In-office requirements may vary based on business needs, workload, and team requirements, and may include additional in-office days as needed.

Position Summary

The Senior Payroll & HRIS Specialist is responsible for the accurate and timely processing of payroll and the day-to-day administration of the company’s HRIS. This role will serve as a key resource for payroll, employee data, system administration, onboarding, reporting, and HRIS-related processes.

The Senior Payroll & HRIS Specialist will also play a key role in the implementation of the company’s new HRIS, including system configuration, data validation, testing, process development, troubleshooting, and user support.

Key Responsibilities

Payroll:

• Process bi-weekly payroll accurately and on time, including regular earnings, overtime, bonuses, deductions, benefits, and other adjustments.
• Review payroll data and reports to identify and resolve discrepancies prior to payroll submission.
• Maintain accurate employee payroll records and ensure changes are reflected appropriately in the payroll system.
• Coordinate payroll-related year-end activities, including T4s and other required reporting.
• Respond to payroll inquiries and work with employees and managers to resolve issues.
• Ensure payroll practices comply with applicable federal and provincial legislation.

HRIS Administration:

• Serve as the primary administrator and subject matter expert for the company’s HRIS.
• Maintain employee records, organizational structures, job information, compensation, benefits, and other HR data.
• Manage system access, workflows, approvals, and user permissions.
• Maintain data integrity and conduct regular audits to ensure employee information is accurate and complete.
• Develop and maintain HRIS reports and provide HR data and reporting as required.
• Troubleshoot system issues and work with vendors or internal IT resources when necessary.
• Identify opportunities to improve HR processes through better use of HRIS functionality.

HRIS Implementation:

• Play a key role in the implementation of the company’s new HRIS.
• Support system configuration, testing, data migration, and validation.
• Review current HR and payroll processes and recommend improvements for the new system.
• Participate in user acceptance testing and resolve system or data issues.
• Assist with developing procedures, documentation, and training materials.
• Support the transition from existing systems to the new HRIS and help ensure a smooth implementation.
• Provide ongoing system support and training following implementation.

Onboarding & Employee Data:

• Complete system onboarding for new employees and ensure all required information and documentation is entered accurately.
• Ensure employee changes, transfers, promotions, compensation changes, and terminations are processed promptly.
• Support managers and employees with HRIS-related questions and system functionality.

Qualifications & Experience:

• 7+ years of hands-on payroll processing experience, preferably in a multi-site environment.
• Strong, high-level experience administering and managing an HRIS.
• Previous experience supporting an HRIS implementation, migration, or major system upgrade.
• ADP experience is preferred.
• Rippling experience is considered an asset.
• Strong understanding of payroll processes, controls, and applicable employment and payroll legislation.
• Experience with HRIS reporting, data management, system configuration, and troubleshooting.
• Strong Excel and data analysis skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Ability to maintain confidentiality when handling sensitive employee and payroll information.
• Strong problem-solving skills and the ability to work independently.

What We’re Looking For

We are looking for someone who is highly experienced in payroll and HR systems and can take ownership of both areas. The ideal candidate is comfortable working in the details of payroll and HRIS administration while also looking at the bigger picture and finding ways to improve processes, systems, and the employee experience.

This is an excellent opportunity for someone who enjoys being the go-to person for payroll and HRIS and wants to play a significant role in implementing and optimizing a new HR technology platform.

Corporate Profile

SyBridge Technologies is at the forefront of technology-enabled design, prototyping, and manufacturing solutions for complex, high-precision parts. Our mission is to revolutionize how parts are designed and manufactured, making the process simpler and faster through advanced technology. As North America's largest injection molding tooling platform and the leading private on-demand digital manufacturer, we're driven by our cutting-edge AI/ML technology and a team of top-tier software engineers, computational geometry experts, and data scientists. Backed by Crestview Partners and built on 15 strategic acquisitions, SyBridge is a powerhouse of innovation and growth. Headquartered in Schaumburg, Illinois, we operate across 18 locations in North America, Europe, and Asia. Discover more at [www.SyBridge.com](http://www.SyBridge.com).

Our commitment to you… 

SyBridge Technologies is an Equal Opportunity Employer and prohibits Discrimination and Harassment of any kind. We are committed to the attitude of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at SyBridge are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, gender identity, National origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. SyBridge encourages applicants of all ages.

This position will require prolonged computer use and sitting for periods of time. In accordance with Americans with Disabilities Act (ADA), SyBridge Technologies will provide accommodations when requested by the employee. When the employee becomes aware of any disabilities that would affect them from performing their duties, they will advise SyBridge Technologies if accommodation is required.