Senior Manager, Accounts Receivable (Relocation)

Company Overview:

DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. DreamFields continues to experience exponential growth as one of the fastest-growing companies in the cannabis industry, aggressively expanding nationally into all legalized cannabis states.

This is a fully on-site position located in Desert Hot Springs, CA, just minutes from Palm Springs. We welcome candidates who are open to relocating, as this role is not eligible for hybrid or remote work.

Job Summary:

The Accounts Receivable Manager owns the end-to-end AR function to ensure accurate, timely invoicing and efficient collections that improve cash flow while maintaining strong customer relationships. This role leads a high-volume AR operation (~4,000 invoices/month), manages trade credit risk, optimizes company cash flow, drives dispute resolution, and ensures clean AR accounting, controls, and reporting.

Duties/Responsibilities:

AR Operations & Billing Quality

• Own account receivables operations end-to-end: invoicing, cash application, collections, credits/adjustments, dispute resolution, approved write-offs.
• Ensure accurate, timely invoicing at scale; reduce billing error/rework (PO compliance, pricing and tax.
• Establish and maintain SOPs, controls, and role clarity across the order-to-cash process and account receivables team.
• Identify opportunities for automation and efficiency improvements within AR workflows.
• Analyze trends and provide actionable insights to improve cash flow and reduce bad debt.
• Manage and process a high volume of customer promotional rebate credits.

Collections & Cash Flow

• Build and run a segmented collections program (by aging, balance, risk, strategic accounts).
• Manage escalation paths, payment plans, account credit holds and third-party collection agencies.
• Partner with the sales teams and customers to resolve delinquency while maintaining appropriate firmness and consistency.
• Supervise and mentor the account receivables team, providing guidance, training, and performance evaluations in order to meet company KPIs and cash flow goals.

Trade Credit & Risk Management

• Manage customer onboarding for trade credit: credit applications, documentation, recommended credit limits/terms, periodic reviews.
• Monitor credit exposure and aging risk; enforce credit policies and exceptions with documentation.

Disputes & Deductions

• Lead a structured dispute workflow with ownership and root-cause tracking (pricing discrepancies, shortages, returns, compliance deductions, etc.).
• Drive cross-functional fixes to reduce recurring disputes and short-pay behavior.

Accounting, Reporting & Close

• Ensure accounts receivables subledger integrity, daily reconciliations, and tie-outs to the general ledger.
• Support month-end close: aging schedules, allowance inputs (if applicable), write-offs, audit support.
• Ensure legal and regulatory compliance within the cannabis industry including IRS 8300 forms and METRC manifest recordkeeping.
• Deliver KPI reporting and cash forecast inputs (DSO, CEI, past-due %, dispute cycle time, top delinquent accounts).

People Leadership

• Lead, coach, and develop the account receivables team by setting targets and managing workloads.
• Establish a weekly operating cadence (daily cash posting, weekly aging reviews, monthly close checklist).

Required Skills/Abilities:

• Demonstrated ability to reduce DSO/overdue balances through structured collections and dispute management.
• Advanced Excel skills with comfort presenting metrics to the finance and executive team.
• Clear communicator who can hold firm boundaries with customers and internal stakeholders.
• Experience with ERPs (NetSuite/SAP/Dynamics 365/Oracle) and account receivables tooling (lockbox, collections/account receivables automation systems, EDI/portals).
• Experience partnering closely with sales operations and distribution teams in an order-to-cash environment.
• Familiarity with allowances/bad debt methodology and financial audit support.
• Lean process improvement mindset; experience documenting SOPs and improving controls.
• B2B collections experience with trade credit (credit limits/terms, holds, payment plans, escalations).
• Experience operating in a high-invoice-volume environment (thousands/month) with process discipline.
• Strong understanding of account receivables accounting: cash application, credits memos, adjustments, write-offs and AR-to-GL reconciliations.

Education and Experience:

• Bachelor's degree in accounting, Finance, or related field (Master's or CPA preferred).
• 5+ years in Accounts Receivable with at least 3 years leading/owning AR operations or a team.

Physical Requirements:

• Ability to sit and work at a computer for extended periods.
• Capable of repetitive hand and arm motions as well as extended periods of typing.
• Capable of looking at a screen for extended periods or entire shifts.
• Some travel may be required to attend cross-functional team meetings or support product launch events.

Work Schedule (Exempt):

This is a full-time, exempt position. The role requires the flexibility to work the hours necessary to meet business needs, which may include extended hours, weekends, and holidays. Work schedules and expectations may be adjusted based on operational priorities and organizational demands.

Allergen Info:

Positions in our production facilities may lead to regular exposure to cannabis plant material, dust, and other potential allergens. Individuals with sensitivity to pollen, molds, or strong odors may experience discomfort. Appropriate personal protective equipment (PPE) is provided and required.

EEOC:

DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

All candidates must be willing to submit to a background check to be considered for the position.