Senior Data & Policy Analyst - Procurement

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The City of Philadelphia Procurement Department seeks a Data & Policy Analyst to manage data, systems, and facilitate improvements to business processes to drive operational excellence. The analyst will serve as an internal consultant and subject-matter expert, working closely with stakeholders across the City to provide guidance, analysis, and recommendations. 

Job Description

Position Summary 

The analyst will manage and analyze data to effectively problem-solve, communicating complex information clearly and accurately to Procurement staff and City leadership to provide insights and evaluate performance. They will translate those insights into actionable strategies by leading and collaborating on various improvement projects. The analyst will also support the department by evaluating legislative and regulatory policies impacting Procurement, determining the impacts of potential policy changes, and helping to implement operational changes as needed. 

This role requires strong initiative, adaptability, and ability to deal with complicated operational and financial challenges. The ideal candidate will have a strong working knowledge of procurement systems and processes, data management best practices, and demonstrable analytical and project management skills. 

Essential Functions 

• Own Procurement’s business process data; serve as a subject-matter expert for systems and processes. 

• Work across teams to establish strong data management practices to improve the ability to use data to manage performance. This may include suggesting new systems or protocols, training staff, and implementation of new internal policies. 

• Responsible for a variety of recurring and ad hoc reporting and effectively tailoring the communication to the audience. 

• Support and manage projects and working groups related to process improvements, contracting and procurement, and other operational priorities. This includes developing a project plan, setting a timeline for key deliverables, and communicating with stakeholders throughout the project lifecycle. 

• Evaluate proposed legislation (local, state, federal) affecting Procurement and summarize potential impacts.  

• Engage with stakeholders to determine local policy objectives and improve effectiveness by reviewing and making recommendations. 

Competencies 

• Proactive and Solution-Oriented 

• Effective Analytical Problem-Solving 

• Strong Project Coordination 

• Excellent Communication and Stakeholder Engagement 

• Adaptability and Continuous Improvement 

Competencies, Knowledge, Skills and Abilities 

• Data analysis skills with the ability to collect, cleanse, analyze, and disseminate significant amounts of information with attention to detail and accuracy 

• Project management and Six Sigma skills 

• Research and policy analysis skills 

• Works successfully independently and in a collaborative team environment 

• Excellent verbal, written, and visual communication and presentation skills 

• Ability to organize, plan, and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines 

Qualifications

• Bachelor’s degree or equivalent work experience is required. 

• Minimum of 4 to 6 years of systems or data management experience. 

• Minimum of 3 years procurement experience preferred. 

• Some policy/project management experience preferred. 

• Experience with any of the following is a strong plus: 

• Public sector environments 

• Process improvement 

• Performance management 

• ERP systems 

• Technology implementation 

Additional Information

TO APPLY: Interested candidates must submit a cover letter, resume and references.

Salary Range: $75,000 - $94,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx