Senior Associate, Client Relationship Management & Accounting

Company Description: Pathstone is a growing wealth management firm serving ultra-high net worth families, single family offices, foundations, and endowments. We are united by a clear purpose: to help clients pursue their Preferred Life — with clarity, confidence, and long-term support across the full landscape of wealth and well-being.

Our services include investment advisory, as well as integrated planning and coordination across key areas such as tax strategy, risk management guidance, wealth and estate planning support, philanthropic planning, and family governance — helping clients navigate complexity and make informed decisions aligned with their goals.

With more than 20 office locations and over $100 billion in client assets under management, advisory, administration, and related services, Pathstone has expanded significantly over the past five years, reflecting sustained momentum and continued investment in our team and platform.

Pathstone is committed to making a meaningful difference for clients and their families, while fostering a supportive, purpose-driven environment for our professionals. Team members are encouraged to pursue their interests and contribute to the firm’s culture through committees and initiatives that help shape our shared mission.

Our people are our greatest asset, and we offer a competitive, flexible benefits program designed to support life both inside and outside of work. Benefits include comprehensive medical, vision, and dental coverage, flexible spending options, flexible PTO, life insurance, education support, a 401(k) plan, parental leave, and more.

Job Description: We are seeking a Senior Associate to join our Personal CFO Services team in a client-facing capacity. This role operates within a single family office environment, serving as a key point of execution and coordination across the client’s financial ecosystem.

The Senior Associate is responsible for managing day-to-day financial operations, supporting reporting and close processes, and ensuring accurate, timely, and well-coordinated financial outputs. This role partners closely with Reporting Managers, Advisory, and Tax to deliver a seamless, high-touch client experience while maintaining strong control over financial data and workflows.

Key Responsibilities:

Client Relationship and SFO Support

• Serve as a primary day-to-day contact for clients, delivering responsive and high-quality service
• Operate within a single family office model, supporting a wide range of financial and operational needs
• Coordinate with external advisors including tax, legal, and insurance professionals
• Anticipate client needs and proactively manage requests and deliverables

Financial Operations and Bill Pay

• Oversee client bill payment processes, ensuring accuracy, timeliness, and proper documentation
• Manage vendor relationships and cash disbursement workflows
• Identify and resolve discrepancies or issues in financial activity
• Maintain organized records and audit-ready documentation

Financial Reporting and Close Support

• Support monthly and quarterly close processes across multi-entity structures
• Prepare and review balance sheets, income statements, and supporting schedules
• Perform quarter-over-quarter variance analysis and support explanation development
• Ensure alignment and consistency across client entities and reporting outputs

Investment and Cash Activity Oversight

• Track investment activity, capital movements, and cash flows across client entities
• Reconcile custodial data to general ledger activity
• Monitor liquidity and support cash flow visibility for upcoming needs

Systems and Data Integrity (Sage Intacct Focus)

• Maintain accurate and timely financial records within Sage Intacct or comparable systems
• Reconcile system data to external sources including custodians and banking platforms
• Identify data breaks and partner with teams to resolve discrepancies
• Support standardized processes across systems and workflows

Inter-Entity and Reconciliation Support

• Track and reconcile inter-entity transactions and balances
• Support identification and resolution of inconsistencies
• Ensure clean, fully reconciled data across structures

Cross-Functional Coordination

• Partner with Reporting, Advisory, and Tax teams to ensure aligned financial outputs
• Support preparation of client deliverables and reporting packages
• Reduce rework by ensuring accuracy and completeness of inputs

Project Management and Execution

• Manage multiple client workstreams with strong organization and follow-through
• Ensure all assigned tasks are completed, documented, and closed
• Maintain clear communication across internal and external stakeholders

Requirements:

• Bachelor’s degree in Accounting, Finance, or related field required
• 4+ years of experience in family office, private wealth, public accounting, or financial services
• Experience supporting high-net-worth or ultra-high-net-worth clients in a client-facing role
• Exposure to multi-entity structures and financial operations
• Experience with Sage Intacct or similar accounting systems preferred
• Strong Excel and analytical skills
• Experience with reconciliations, cash management, and financial reporting support
• Strong attention to detail and ownership mindset
• Ability to manage multiple priorities across complex client environments
• Comfort working in fast-paced, high-expectation environments
• Clear, professional communicator with strong client presence
• Ability to coordinate across multiple teams and external advisors
• Highly responsive and service-oriented approach
• Strong service mindset with client-first orientation
• Ability to operate within a single family office environment with complexity and ambiguity
• Focus on continuous improvement and process discipline

What Success Looks Like:

• Client financial operations are executed accurately and on time
• Financial data is clean, consistent, and aligned across systems
• Deliverables are completed with minimal rework and strong attention to detail
• Clients and internal partners have confidence in responsiveness and execution
• Increasing ability to operate independently across client relationships

Visa Sponsorship: Please note, we are unable to provide visa sponsorship for the position offered. Accordingly, we are unable to hire individuals who require, or will require, employment visa sponsorship either now or in the future.

Pathstone is proud to be an equal opportunity employer.

As you explore opportunities, know that Pathstone communicates with candidates exclusively through an @pathstone.com email address. We do not make unsolicited job offers, and we will never ask for personal or financial information through email or web forms. If you receive outreach that appears to be from Pathstone but originates from a different domain, please disregard it.