Senior Accounts Payable Specialist

Description

THIS JOB IS ON-SITE, NOT ELIGIBLE FOR HYBRID OR REMOTE, BASED IN CHARLESTON, SOUTH CAROLINA

We’re a team built for life outdoors—driven by a passion for the water, the woods, and the people who live for both. Through our brands, Huk and Nomad, we design high-performance fishing and hunting apparel that works as hard as the environments they’re made for. From early casts to last light in the field, everything we create is rooted in purpose, innovation, and a deep respect for the outdoors.

Position Overview

This role sits at the intersection of accuracy and relationships. As Senior Accounts Payable Specialist, you’ll serve as a key point of contact for vendors and internal teams—ensuring questions are answered, payments are processed smoothly, and nothing slips through the cracks. You bring a service-first mindset to finance, balancing responsiveness with precision and accountability. Whether it’s resolving a discrepancy or keeping payment cycles on track, you help create a seamless experience that reflects well on the business.

Key Responsibilities

• Lead the full cycle of accounts payable, from invoice intake through payment execution, ensuring accuracy and timeliness across all transactions
• Maintain a clean and accurate A/P aging, including oversight of inventory, leases, commissions, and other vendor categories
• Proactively manage and reconcile inventory deposits, debit memos, and outstanding invoices to keep accounts current
• Prepare and oversee weekly check runs, including prioritization of payments and presenting a clear, accurate view of obligations for leadership approval
• Serve as the primary point of contact for complex A/P issues, vendor escalations, and discrepancy resolution
• Ensure vendor records are accurate and compliant, including W-9 collection and tax ID verification
• Manage lease-related payments (base and percentage rent), maintaining a reliable schedule and ensuring timely execution
• Partner with Accounting on month-end and year-end close, including reconciliations, accruals, and audit support
• Calculate and report sales tax based on paid invoices
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records such as travel and expense program

Lead & Improve the Process

• Evaluate and refine A/P workflows to improve efficiency, accuracy, and scalability
• Identify and implement process improvements, including opportunities for automation and system optimization
• Establish and maintain documentation, standard operating procedures, and internal controls
• Monitor for risks such as duplicate payments, missed obligations, or process gaps, and proactively implement solutions

Support the Team & Business

• Act as a subject matter expert for A/P processes, providing guidance to internal teams on coding, approvals, and best practices
• Train and support team members or cross-functional partners involved in the A/P process
• Build and maintain strong vendor relationships, handling sensitive communications with professionalism and clarity
• Partner cross-functionally (Retail, Operations, Sales, Finance) to resolve issues quickly and keep business moving

Drive Insight & Accountability

• Provide visibility into A/P activity, including aging trends, payment timing, and upcoming obligations
• Support cash flow awareness by identifying timing considerations and cost-saving opportunities such as early payment discounts
• Analyze data to identify trends, inefficiencies, and opportunities to improve financial operations

What to Expect

This role is primarily desk-based, with extended periods working on a computer.

A collaborative team environment where accuracy and accountability matter.

Opportunities to improve processes and make a measurable impact on the business.

Requirements

Qualifications

• High school diploma required; degree in Accounting, Finance, or Business preferred
• Certified Accounts Payable Professional (CAPP) certification is a plus
• 4+ years of accounts payable or general accounting experience preferred

Key Skills

• A high level of integrity—you handle sensitive financial information with care and discretion
• Strong attention to detail with the ability to step back and see the bigger picture
• Advanced proficiency in Microsoft Excel and comfort working within accounting/ERP systems
• A proactive, solutions-oriented mindset—you identify issues early and take ownership of resolving them
• Strong organizational skills and the ability to manage multiple priorities with consistency
• Clear, professional communication skills across vendors, teammates, and leadership

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA), Company matches up to 6%
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development

Marolina Outdoor is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other legally protected status. Nothing in this job description alters the at-will nature of employment. This job description is not intended to be all-inclusive and may be modified as business needs change. If you need a reasonable accommodation during the application process, please contact HR@marolina.com