Senior Accounts Payable Specialist

We're looking for a full-time Senior Accounts Payable Specialist to join our team in La Jolla, San Diego! 

In this role, you'll support a complex global accounting environment across multiple legal entities, currencies, and international business operations. The ideal candidate brings strong accounting knowledge, exceptional analytical and problem-solving skills, and experience managing invoice processing, vendor relationships, and payment workflows within a sophisticated ERP environment. We're looking for someone who is naturally curious, enjoys tackling complex operational and accounting challenges, and thrives in a fast-paced, collaborative setting.

This is a hybrid position based in our La Jolla office. While there is no set in-office schedule, candidates should have the flexibility to work on-site as business needs require.

Primary Responsibilities:

• Process and review vendor invoices across multiple legal entities, currencies, and international business operations
• Ensure invoices are accurately coded to the appropriate legal entity, department, cost center, and GL account
• Collaborate with Accounting, Treasury, Tax, Legal, Asset Management, HR, M&A, and other stakeholders to resolve invoice and payment issues
• Support month and year end close activities, including accruals and AP reconciliations and reporting requirements
• Assist with implementation and continuous improvement of AP automation and AI initiatives
• Maintain 1099s and prepare annual reporting
• Support critical transactions and respond to urgent internal and external business requests
• Identify and recommend opportunities to improve AP processes and system efficiencies
• Provide internal and external audit assistance as required
• Follow established internal controls and assist in maintaining compliance within the accounts payable process
• Prepare recurring and ad hoc reports
• Handle the customer service needs of internal/external business partners
• Reconcile bank statements
• Ad hoc duties as assigned

Qualifications:

Education:

• Highschool Diploma or GED equivalent required; Bachelor’s degree in accounting or related field a preferred.

Experience:

• 5+ years of progressive Accounts Payable experience
• Experience processing invoices within multi-currency and multi-entity organizations strongly preferred
• Experience using enterprise ERP systems (Yardi preferred)
• Experience working with high volume invoice environments and global teams preferred
• Bi-lingual a plus (Fluent in Spanish)

Technical Skills:

• Proficient in Microsoft Office Suite including advanced Excel skills
• Knowledge of basic accounting concepts and principles GAAP
• Strong understanding of General Ledger system and Accounts Payable processing
• Understanding of multi-entity international accounting environments
• Experience with AP automation and workflow technologies preferred

Soft Skills:

• Continuous improvement mindset with a willingness to learn new technologies, automation tools, and evolving AP processes
• Self-motivated with the ability to work independently while collaborating effectively within a team
• Comfortable working in a fast-paced, evolving global organization with changing priorities
• Ability to quickly learn complex organizational structures, accounting processes, and ERP workflows
• Ability to manage multiple priorities while maintaining a high degree of accuracy
• Strong communication skills with demonstrated success working with stakeholders across multiple countries, departments, and functions
• Demonstrates resilience and persistence when learning complex business processes and adapting to change

What We Offer:

• 100% Employer paid benefits (individual & dependents) - medical, dental, vision
• Vacation, Sick and Holiday Time
• Training & development opportunities

Salary Range: $33 per hour - 38 per hour + bonus potential

Please note, the pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope of responsibilities of the position, the qualifications of the selected candidate, department budget availability, internal equity, geographic location and external market pay for comparable jobs. 

EEO Statement: 

We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability. HIV Status, sexual orientation, gender identity and/or expression, martial, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We believe that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.