Senior Accounts Payable Assistant

Days of Working: Monday to Friday

Key Responsibilities:

• Support the Accounts Payable Manager with overseeing the “Projects” accounts payable ledger
• Continuous Improvement: Improve the process of the ledger bringing them all in line with the best practices for processing, reconciliation and reporting.
• Payment Processing: Prepare and execute payments to supplier via electronic transfers, or other payment methods, ensuring timeliness and adherence to payment terms.
• Account Reconciliation: Reconcile accounts payable transactions and resolve discrepancies between vendor statements and internal records.
• Record Keeping: Maintain accurate records of all accounts payable transactions, including invoices, receipts, purchase orders and payment confirmations.
• Expenses processing: review the employee expense reports, ensure that each one includes a receipt and/or proof of payment, and line manager approval.
• Build relationships with both internal and external stakeholders, becoming a point of contact for the resolution of AP issues.

Essential Hiring Criteria:

• Previous experience working in a similar role.
• Excellent organisation skills and the ability to prioritise and manage own workload and workload of the team.
• Confident communicator, with the ability to articulate financial information and analysis to stakeholders.
• Strong verbal and written communication skills.
• Ability to work on own initiative and part of a wider team.
• Highly competent on MS Excel
• Previous experience with Dynamics 365.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

🚀Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

💰Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.