Senior Accounting Specialist

Job Description:

Position Summary

The Senior Accounting Specialist owns the end-to-end payment execution process and AP compliance obligations. This role operates at the intersection of cash disbursement, banking, and regulatory compliance, exercising independent judgment on payment scheduling, bank file validation, and 1099 determination. The incumbent validates and corrects the offshore team's payment preparation work before files are transmitted to the bank.

Key Responsibilities

Payment Operations

• Own the weekly payment run cycle from proposal review through bank file transmission; validate all components before release
•   Review and validate offshore-prepared payment proposals in D365; correct vendor selection, amount, and method errors before approval
• Execute ACH, check, and wire payments; validate bank file accuracy and reconcile transmission confirmations
• Manage positive pay file generation and exceptions; communicate with Treasury on same-day or off-cycle payment requests

1099 & Tax Compliance

• Maintain 1099 reportable vendor classifications in D365; review and correct offshore-submitted vendor setups
• Execute year-end 1099 process: extract reportable transactions, validate thresholds, prepare and file forms
• Resolve IRS B-Notices and TIN mismatch issues; coordinate with vendors on W-9 corrections
• Monitor backup withholding requirements; apply and remit as required

AP Reporting & Analytics

• Produce the weekly AP aging report and payment forecast for the AP Director and CFO distribution
• Analyze DPO trends; identify drivers of aging anomalies and recommend corrective actions
• Prepare monthly AP metrics package: invoice volume, cycle time, exception rate, offshore defect rate
• Support cash forecasting by providing AP disbursement projections to Treasury

Banking & Fraud Prevention

• Monitor AP disbursement accounts for unauthorized transactions; escalate anomalies to Treasury and Accounting
• Validate vendor banking changes against source documentation; enforce dual-approval controls
• Manage vendor ACH enrollment: validate forms, set up in D365, confirm first-payment accuracy

Offshore Oversight

• Review offshore-prepared payment batches for completeness, accuracy, and policy compliance
• Identify and correct coding, method, or vendor assignment errors before the payment proposal is finalized
• Document and communicate offshore defect patterns to the AP Director with supporting data

Qualifications

• 5+ years AP experience with direct responsibility for payment execution and banking operations
• Experience with ACH, check, and wire payment processes in an ERP environment (D365 preferred)
• Working knowledge of 1099 reporting requirements (NEC, MISC) and IRS compliance processes
• Strong analytical skills; able to build and maintain AP reporting in Excel with minimal guidance
• High integrity and discretion in handling sensitive banking and payment information

Decision Authority — Acts Independently

This role is authorized to take the following actions without prior escalation:

• Approve and transmit weekly payment run bank files within authorized limits
• Reject offshore payment proposals with documented defect findings
• Execute 1099 corrections and coordinate vendor W-9 updates independently
• Flag and suspend vendor banking changes pending dual-approval completion
• Approve off-cycle payment requests within delegated thresholds

Company Benefits:

• 2 Medical Plan Options - Base HSA (High Deductible) and Buy-Up

Medical Plans

• Prescription (Rx) Insurance

• Health Savings Account (HSA)

• 2 Dental Plan Options - Base Dental and Buy-Up Dental Plans

• Vision Insurance

• Flexible Spending Accounts (FSA’s)

• Health Care FSA

• Dependent Care FSA

• Company Paid Base Life Insurance

• Company Paid Accident, Death & Dismemberment Insurance

• Company Paid Business Travel Accident Insurance

• Company Paid Disability Insurance

▪ Short-Term Disability (STD) and Base Long-Term Disability (LTD)

Insurance

• Employee Assistance Program (EAP)

• Voluntary Hospital, Accident & Critical Illness (Cancer) Insurance

• 401(K) Retirement Plan with 50% Company Match

• Voluntary Pet Insurance

• Vacation and Personal/Sick Time

• Paid Grandparent Leave

• Paid Bonding Leave

• Adoption Assistance

• Education Assistance (Tuition Reimbursement)

About Wastequip

Wastequip got its start in 1989 with containers and compactors. But, today, we have evolved into so much more than just a manufacturer of high-quality steel containers and compactors. We are the waste industry’s only All-in-One solutions provider – from carts and containers to collect waste to hoists and trash trucks to move the waste to parts, service and technology to keep your operation running smoothly.

While we’re proud to be North America’s leading manufacturer of waste handling equipment, we are equally proud to be a driving force for enhanced sustainability across the waste industry. We are consistently striving to improve our own operations while making it easier for our customers to do the right thing – building a brighter future for all.