Senior Accounting Specialist

JOB TITLE: Senior Accounting Specialist

REPORTS TO: Controller / Chief Financial Officer 

FLSA STATUS: Non-Exempt                                                        

JOB SUMMARY: 

The Senior Accounting Specialist is responsible for performing advanced accounting functions across multiple entities, including daily accounting transactions, bank feeds, journal entries, reconciliations, credit card classification, accounts payable support, payroll processing, and financial reporting assistance. This role provides critical support to the Controller in ensuring accurate financial records, multi-entity reporting, and compliance with internal controls while assisting with special projects, renewals, and annual financial requirements.

QUALIFICATIONS/EDUCATION:

• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 3–5 years accounting experience required; healthcare or multi-entity experience preferred.
• Strong proficiency in QuickBooks, ADP Workforce Now, and Microsoft Excel.
• Knowledge of general ledger accounting, journal entries, reconciliations, and payroll accounting.
• Experience processing payroll for multiple cost centers or locations preferred.

CERTIFICATIONS/LICENSES:

• N/A

ABILITIES/SKILLS:

• High attention to detail, accuracy, and data integrity.
• Ability to manage multiple entities and high transaction volume.
• Excellent analytical and problem-solving skills.
• Strong organizational and time-management abilities.
• Ability to work independently with minimal supervision.
• Strong communication and teamwork skills.
• Ability to maintain confidentiality and follow internal controls

SUPERVISORY RESPONSIBILITIES: 

N/A 

ESSENTIAL DUTIES/ RESPONSIBILITIES: 

Daily & Weekly Accounting

• Process daily bank feeds and reconcile activity for assigned entities.
• Enter weekly bank transactions across multiple companies.
• Process and categorize daily and monthly credit card transactions, ensuring accuracy across entities.
• Perform Positive Pay uploads and monitoring.
• Enter collection distribution journal entries and transfers.

Accounts Payable & Vendor Support

• Monitor Accounts Payable email inbox; print and route invoices to the Payables Specialist or process directly depending on assigned entity.
• Assist with vendor bill entry, customer deposits, and invoice processing as needed.
• Process incoming mail for billing and enter customer deposits (alternating with AP Specialist).
• Review monthly vendor statements, request missing invoices, and ensure follow-through until resolved.
• Make recurring monthly online payments (e.g., utilities, shredding services).

Month-End & Financial Reporting

• Perform monthly bank reconciliations and provide reconciled activity to Controller for final review.
• Prepare monthly audit reports comparing billing distributions vs. collection entries.
• Enter monthly billing reimbursement transfers as provided by Controller.
• Assist with semi-annual expense refund calculations and journal entries.
• Process quarterly reimbursements due from entities, including check preparation and deposits.

Annual Administrative Duties

• Assist with corporate renewals (e.g., Sunbiz filings).
• Assist with annual license and permit renewals.
• Support the Controller on additional year-end projects and financial audits.

PAYROLL RESPONSIBILITIES

• Review hospital patient lists from ARNPs, calculate applicable totals, and forward to Billing Department.
• Process payroll across profit centers in ADP, ensuring accurate wages, deductions, prorated pay adjustments, and compliance.

• Review and process 1099 payments (CRNA, ARNP), including posting to accounting software and requesting corrections when needed.
• Post payroll journal entries, wage splits, tax postings, and intercompany transfers.
• Reconcile medical, life, gap, and disability insurance billing to ensure terminated employees are removed and costs are correctly allocated.
• Post bi-weekly 401(k) contributions by profit center and prepare checks.

OTHER RESPONSIBILITIES

• Support special accounting projects assigned by the Controller.
• Provide backup coverage for Accounts Payable and deposit posting.
• Ensure confidential handling of financial and payroll data.
• Perform other duties as assigned.