Senior Accounting Specialist

Position Summary

The Senior Accounting Specialist is a cornerstone member of the Finance & Accounting team at Foretravel Motorcoach, responsible for ensuring the accuracy, completeness, and integrity of the company's financial records in support of one of East Texas's most distinctive and storied manufacturers. Operating in a low-volume, high-value production environment — where individual luxury motorcoaches average approximately $1.7 million each — this role demands an exceptional level of precision, transactional discipline, and financial stewardship. Core functional areas encompass the full accounts payable and receivable lifecycle, payroll processing support, general ledger maintenance, financial reporting, and audit readiness in alignment with GAAP and company policy. The ideal candidate brings a proactive, solutions-oriented mindset, a deep appreciation for confidentiality and fiduciary responsibility, and the professional maturity to thrive within a high-trust, long-tenure team that takes genuine pride in the product it supports. 

Key Responsibilities

General Ledger & Month-End Close 

• Maintain and reconcile general ledger accounts on a daily and monthly basis, ensuring all entries are accurate, properly classified, and audit-ready 

• Prepare and post accurate journal entries, accruals, and adjusting entries in accordance with GAAP and internal policy 

• Execute month-end, quarter-end, and year-end close procedures within established deadlines and with minimal supervision 

• Reconcile balance sheet accounts on a monthly basis; investigate, document, and resolve variances promptly and thoroughly 

Accounts Payable & Receivable 

• Process vendor invoices utilizing rigorous 3-way matching (purchase order, receiving document, invoice) for manufacturing materials, components, and services 

• Manage payment runs ensuring accuracy, timely processing, and strict compliance with vendor payment terms and internal authorization workflows 

• Monitor and actively follow up on outstanding receivables; prepare and present aging reports for management review on a defined schedule 

• Maintain vendor and customer master records with meticulous accuracy and strict confidentiality standards 

Payroll Support 

• Assist with bi-weekly payroll processing, including timesheet verification, deduction reconciliation, and wage calculations across hourly and salaried employee populations 

• Ensure payroll tax filings and all related compliance requirements are completed on schedule and in accordance with federal and Texas state regulations 

• Serve as a knowledgeable and discreet point of contact for employee payroll inquiries, resolving issues with professionalism and confidentiality 

Financial Reporting & Analysis 

• Prepare monthly, quarterly, and ad hoc financial reports for the Controller and senior management with appropriate context and variance commentary 

• Assist in the annual budget preparation process, ongoing variance analysis, and cost tracking for production and overhead cost centers 

• Support annual external audit preparation, including organization of supporting documentation, account schedules, and evidence of internal controls 

• Track and record inventory-related accounting entries for high-value raw materials, chassis components, and coach assemblies in coordination with the production and purchasing teams 

Compliance, Systems & Process Improvement 

• Ensure ongoing adherence to GAAP, company accounting policies, and applicable federal and Texas state tax regulations across all areas of responsibility 

• Maintain organized, accurate, and audit-ready financial records, files, and documentation at all times 

• Proactively identify opportunities to improve process efficiency, reduce error risk, and enhance the accuracy and timeliness of financial reporting 

• Support ERP and accounting software utilization across the department; assist with system upgrades, implementations, or transitions as directed 

Required Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a closely related field; equivalent combination of education and demonstrated experience will be considered 

• Minimum of 3 years of progressively responsible accounting experience; 5 or more years strongly preferred 

• Proficiency in accounting software such as QuickBooks, Sage, SAP, or a comparable ERP system 

• Advanced Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and the ability to build and maintain reconciliation templates 

• Demonstrated working knowledge of GAAP, accounts payable/receivable processes, and general ledger management 

• Exceptional attention to detail, organizational discipline, and consistent follow-through on all assigned responsibilities 

• Proven ability to handle sensitive and confidential financial information with integrity, discretion, and sound professional judgment 

• Strong interpersonal and communication skills for effective cross-functional collaboration with manufacturing, purchasing, and executive leadership 

Preferred Qualifications

• CPA licensure or active, documented pursuit of CPA certification 

• Prior accounting experience within a manufacturing, production-based, or custom-build business environment 

• Familiarity with job-cost accounting, project-based accounting, or bill-of-materials cost structures 

• Working knowledge of Texas state tax requirements, sales tax reporting obligations, and employer compliance requirements 

Physical Requirements

• Standard professional office environment located within or adjacent to Foretravel's manufacturing facility in Nacogdoches, Texas 

• Primarily sedentary role with occasional movement throughout the facility for cross-departmental coordination 

• Ability and willingness to work additional hours as needed during month-end close cycles, annual audit periods, or peak production phases