Senior Accounting Specialist

Position Summary

The Senior Accounting Specialist is responsible for executing day-to-day accounting operations across Accounts Receivable, Accounts Payable, and related accounting functions. This role plays a critical part in ensuring financial transactions are processed accurately, timely, and in accordance with company policies and contractual requirements. 

The ideal candidate is detail-oriented, organized, and enjoys working in a fast-paced environment where accuracy and follow-through are essential. While the primary focus of this role is on the successful execution of daily accounting activities, the Senior Accounting Specialist is also encouraged to identify opportunities for process improvements and operational efficiencies as they gain deeper knowledge of the business and accounting workflows. 

This position works closely with internal teams, clients, and vendors to ensure smooth financial operations and exceptional service while building expertise that can lead to future growth opportunities within the Accounting organization. 

Essential Functions

Accounts Receivable

• Process and manage client invoicing, including recurring, project-based and ad hoc invoices. 
• Apply client payments accurately and timely while researching and resolving payment discrepancies. 
• Manage client ACH payment processing, including recurring enrollments, ad hoc requests, and maintenance of ACH records,      ensuring accuracy, compliance, and proper documentation.
• Review and interpret client agreements, statements of work, and related contract documentation to ensure accurate billing setup, contract terms, pricing, and billing schedules are properly established and maintained within the ERP and CRM systems.
• Process client credit memos in accordance with company policies and internal controls. 
• Perform collections activities, including notices, client follow-up, aging reviews, account reconciliations, statements and account      research. 
• Respond to client inquiries regarding invoices, account balances, payments, and billing questions. 
• Maintain accurate client records, billing contacts, and account information across accounting and operational systems. 
• Assist in preparing and distributing accounts receivable reports. 
• Conduct daily Accounts Receivable tie-outs by reconciling bank deposits and payment activity to ERP transactions,      researching and resolving variances in a timely manner.

Accounts Payable

• Review, code, and process vendor invoices and credit card transactions in accordance with company procedures. 
• Match invoices to purchase orders and assist in resolving discrepancies. 
• Reconcile vendor statements and investigate outstanding items. 
• Process employee expense reimbursements while ensuring compliance with company policies. 
• Assist with vendor setup and maintenance within company systems. 
• Respond to vendor inquiries regarding invoices, payments, and account balances. 

Accounting Operations

• Support month-end close activities, reconciliations, reporting, and account analysis. 
• Assist with internal and external audit requests. 
• Maintain accurate accounting records and supporting documentation. 
• Protect confidential financial information and company data. 
• Follow established accounting procedures and internal controls while suggesting improvements when opportunities arise. 
• Participate in process improvement initiatives and assist with documenting procedures and workflows. 
• Collaborate with Sales, Operations, Project Management, and other departments to support accurate billing and effective financial processes. 

• Bachelor's degree in Accounting, Finance, Business, or related field, or equivalent combination of education and experience. 
• 3-5 years of accounting experience with exposure to Accounts Receivable, billing, collections, and Accounts Payable.
• Strong attention to detail and commitment to accuracy. 
• Excellent organizational and time-management skills with the ability to manage multiple priorities. 
• Strong problem-solving and analytical skills. 
• Intermediate Microsoft Excel skills. 
• Experience working with accounting or ERP systems such as Great Plains, QuickBooks, or similar platforms. 
• Effective verbal and written communication skills. 

Preferred Qualifications

• Experience with AvidXchange, Autotask, HubSpot, Stripe, BenjPays, Woo Commerce, or similar business applications. 
• Experience supporting process improvement initiatives. 
• Exposure to automation tools, reporting enhancements, or AI-enabled solutions. 

Our Core Values

At Atomic Data, our core values define who we are and how we work together to create meaningful impact. These values guide our actions, decisions, and interactions, fostering a culture of collaboration, growth, and purpose. The following values are what allow us to create a “People First Culture” at Atomic Data:

• Good Human

We believe in building a community of trust, kindness, and respect.

• Curious Learner

A relentless curiosity drives us to grow and innovate.

• Driven to Solve

We approach challenges with determination and a focus on results.

• Make a Difference

We strive to leave a positive mark on our company, community, and the world.

We are seeking individuals who not only share these values but also actively embody them in their work and interactions. Join us in creating a culture of purpose and impact at Atomic Data.

Atomic Data provides equal employment opportunities to all employees and applicants for employment in accordance with all applicable laws, directives, and regulations of federal, state, and local governing bodies or agencies. Our organization will not discriminate against or harass any employee based on actual or perceived race, color, creed, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, familial status, veteran status, sexual orientation, gender identity, genetic information, status regarding public assistance, membership or activity in a local human rights commission activity, or any other characteristic protected by applicable federal, state, or local laws. Atomic Data will take affirmative steps to ensure that all our employment practices are free of discrimination. Such employment practices include, but are not limited to, the following: hiring, promotion, demotion, transfer, recruitment or recruitment advertising, selection, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. We will provide reasonable accommodation to applicants and employees with disabilities whenever possible. In addition, all employees are expected to perform their essential functions in a manner that supports equal employment opportunities.

Any employee or applicant for employment who believes they have been treated in a way that violates this policy should contact Human Resources. Human Resources will take immediate action to investigate and address allegations of discrimination or harassment confidentially and promptly.