Senior Accountant

Essential Duties and Responsibilities

• Own day-to-day accounts receivable processes, including recording invoices, receipts, credits and adjustments; applying payments accurately; reconciling receivable subledgers to the general ledger; and investigating discrepancies. 
• Prepare and record donation deposit batches in coordination with Fund Development; reconcile contribution records, deposits and general ledger activity and support appropriate gift and contribution revenue recognition. 
• Process receipts from government agencies and other funders; monitor outstanding receivables, analyze aging, follow up on past-due balances with relevant teams, and recommend supported adjustments or write-offs for approval. 
• Review, code and post cash receipts, bank EFTs and other revenue transactions; reconcile deposit activity to bank records and resolve unapplied or unidentified receipts. 
• Perform basic incoming mail sorting and routing under GLIDE’s mail-handling procedures, without opening non-donation mail unless expressly authorized; promptly route checks and sensitive correspondence and maintain appropriate custody and segregation-of-duties controls. 
• Coordinate with the Contracts team on contract receivables, billing support, reconciliations and timely documentation; support grant claims or invoices when assigned. 

• Prepare, substantiate and post routine and complex journal entries, including accruals, deferrals, reclassifications, allocations, corrections and other adjusting entries, with clear supporting schedules and approval of documentation. 
• Own prepaid expense schedules: identify and record prepaid costs, determine appropriate allocation periods, calculate and post recurring amortization entries, and reconcile balances monthly. 
• Maintain the fixed asset register and supporting records; evaluate capitalization under GLIDE policy, record acquisitions, transfers, disposals and depreciation, and reconcile fixed assets and accumulated depreciation to the general ledger. 
• Prepare and review assigned balance sheet account reconciliations; research and resolve reconciling items, maintain roll-forward schedules, and escalate unusual or aged balances. 
• Execute assigned monthly, quarterly and year-end close tasks by established deadlines, including reconciliations, journal entries, variance analysis and review of account coding and completeness. 
• Analyze financial statements and account-level fluctuations, investigate unusual transactions and propose corrections; support accurate nonprofit financial reporting in accordance with GAAP and GLIDE policies. 
• Calculate and record in-kind contributions when supported by appropriate documentation and applicable accounting guidance; coordinate with Fund Development on classification and valuation. 

• Maintain organized, complete and audit-ready workpapers for journal entries, receivables, reconciliations, prepaid expenses and fixed assets; respond to financial audit, single audit and grantor review requests as assigned.
• Apply internal controls, including appropriate authorization, documentation, confidentiality and segregation of duties, to cash handling, revenue processing and journal entry preparation.
• Partner with Fund Development, Contracts, Programs and other departments to resolve coding, revenue recognition and transaction issues and improve accounting workflows.
• Help document and improve procedures; support accounting-system changes and data integrity, including the transition from Sage Intacct to NetSuite as applicable.
• Cross-train to provide backup for selected payment and disbursement functions when needed, subject to appropriate controls; complete special projects and other duties assigned by the Controller.

Minimum Qualifications

• Bachelor’s degree in accounting or a related field preferred; equivalent education and progressively responsible accounting experience considered. 
• At least 4–6 years of progressively responsible accounting experience, including substantial hands-on general ledger work, month-end close and account reconciliations; nonprofit experience strongly preferred. 
• Demonstrated experience independently preparing complex journal entries and maintaining prepaid expense amortization schedules and fixed asset/depreciation records. 
• Experience with accounts receivable, cash receipts and revenue reconciliation; familiarity with nonprofit contributions, restricted funding or government contracts preferred. 
• Strong working knowledge of U.S. GAAP, accrual accounting and internal controls; ability to identify errors, research accounting treatment and prepare clear workpapers. 
• Advanced Excel skills, including lookups, pivot tables and multi-tab reconciliations; experience with Sage Intacct and/or NetSuite preferred. 
• Ability to manage competing deadlines and detailed transactional work alongside complex accounting responsibilities with sound judgment and discretion. 

Physical Requirements

• Ability to work on a computer and see details of objects at close range.   
• Ability to hear within normal range, and communicate effectively (in person, telephone or Zoom).   
• Finger dexterity and the ability to use all standard office equipment.   
• Sit or stand comfortably; and the ability to navigate throughout office spaces (via elevator or stairs).