Senior Accountant

IMPORTANT NOTICE

This position is being recruited and filled directly by AspireHR. We are not accepting unsolicited candidate submissions, resumes, or outreach from recruiting agencies, staffing firms, or search firms. Any unsolicited submissions will be considered AspireHR property, and AspireHR will not be obligated to pay any fees associated with such submissions.

WORK LOCATION REQUIREMENT

This is a full-time, on-site position based in Dallas, Texas. The selected candidate is expected to work from the AspireHR office Monday through Thursday, with remote work available on Fridays. Candidates seeking fully remote employment or alternative work arrangements will not be considered.

AspireHR is a premier provider of Human Capital Management (HCM) services, delivering innovative solutions to empower businesses in maximizing their human resources potential. Our focus is on leveraging technology and adhering to industry best practices. We provide end-to-end HCM services including implementation, innovative software, and managed services that streamline processes, augment efficiency, and drive business growth. Visit our website, www.aspirehr.com for more details.

Our company culture thrives on innovation, creativity, collaboration, and relentless effort. We are more than just an HR tech company; we are problem-solvers committed to enhancing the way businesses manage their most precious asset - their people. Our mission is to revolutionize the HR landscape, and we eagerly anticipate your ideas, passion, and enthusiasm to contribute to this cause.

We are resolute in our commitment to attracting employees who embody our core values of ethics, passion, accountability, and transparency. Our focus on continuous learning enables us to confront some of the most challenging issues in HR technology, never losing sight of what truly matters.

Scope and Responsibilities

We’re a fast-growing professional services firm seeking an experienced Senior Accountant to lead full-cycle accounting and drive financial clarity across a lean, high-performing team. This is a hands-on, full ownership role.

The Senior Accountant position, based in Dallas, TX, requires the individual to work in the Dallas office Monday through Thursday, with remote work option on Fridays. The ideal candidate should be highly committed, technically adept, organized, and possess strong analytical skills. This role requires an accounting professional who understands the unique financial and operational dynamics of a professional services organization, including the importance of employee utilization, project profitability, time and expense tracking, and accurate client billing. The Senior Accountant role demands an individual capable of contributing to the finance and accounting functions, supporting the Controller in building a solid foundation for AspireHR’s growth strategy. The successful candidate will have experience supporting multiple client contract structures, including time-and-materials, fixed-fee, retainer-based, managed services, and SLA-driven engagements. They will understand the relationship between project delivery, revenue recognition, invoicing, collections, and financial performance.

The ideal candidate will be able to navigate ambiguity, focus on financial and operational details, proactively solve problems, and thrive in a dynamic and entrepreneurial environment. They will bring a strong understanding of project-based accounting and demonstrate the ability to partner effectively with consulting, delivery, and operational leaders to ensure accurate financial reporting and business insight.

Key Responsibilities

The Senior Accountant will report to the Controller, and the key responsibilities will include:

• Full-cycle accounting: Journal entries, accruals, reconciliations, and month-end close
• Revenue recognition under ASC 606 and Percentage-of-Completion (POC) methodologies
• Project-based invoicing: Manage Time & Materials and Milestone billing workflows
• Cash Transactions: Oversee recording of receipts, disbursements, bank reconciliations, and daily cash position report
• AP process Management: Set up new vendors and contractors, review contracts, review and approve vendor and contractor invoices for proper coding, month end accrual analysis
• AR process Management: Set up new customers, review customer contracts, invoice customers according to contract, AR aging review, and collection of past due balances
• Month End Timesheet Approval in Kantata: Manage this process to ensure timeliness of submission and approvals to meet month end billing requirements
• Expense Reporting: Review and approve employee expense reports for adherence to company policy
• Monthly close: Prepare and review GL entries, reconciliations, prepaid and fixed asset schedules, and intercompany transactions
• Financial reporting: Assist Controller with generation of P&L, balance sheet, and cash flow statements with variance analysis
• Audit readiness: Maintain documentation and support external audits and state tax filings
• Process improvement: Simplify and automate accounting workflows for scale and compliance
• Other duties as assigned.

Education / Experience Requirements

• 7+ years of progressive accounting experience, preferably in professional services
• Strong understanding of GAAP, ASC 606, and project-based revenue models, software capitalization and reseller invoicing
• Strong understanding of how utilization, realization, billing, and collections impact financial performance in a professional services organization
• Proven ability to streamline processes, implement automation, and improve reporting accuracy
• Comfortable working in a small, agile accounting team with high ownership
• CPA or CPA-track preferred
• Bachelor or master's in accounting
• Enjoy working alongside others, solving problems, and providing answers to business issues
• Ability to adjust in an accelerated scaling business

Tools and Systems Used:

• QuickBooks Online for core accounting
• Kantata (Kimble) for project accounting and revenue tracking
• Excel (pivot tables, VLOOKUP, conditional logic) for modeling and reporting

Career Path:

This role is designed with upward mobility. You’ll work directly with the Controller, CFO, and executive leadership, with a defined path to Controller as the company scales.

Why Join Us:

• High-impact role with strategic visibility
• Collaborative, entrepreneurial culture
• Opportunity to shape financial infrastructure and automation
• Hybrid flexibility with North Dallas HQ (primarily in-office except Fridays are WFH)

Ready to bring clarity, structure, and automation to a dynamic professional services firm? Apply now and help us build the financial backbone for scalable growth.