Secretary to the Chief Financial Officer (CFO)

Position Summary

The Secretary to the Chief Financial Officer (CFO) provides comprehensive administrative and clerical support to the CFO and Business Office staff. This position requires a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities while maintaining strict confidentiality and professionalism. The ideal candidate is tech-savvy, adaptable, and demonstrates strong communication, time management, and problem-solving skills.

Key Responsibilities

Administrative and Office Support

• Provide administrative support to the CFO and Business Office staff.
• Manage calendars, appointments, itineraries, and meeting logistics.
• Receive, process, and distribute incoming correspondence, materials, and deliveries; must be able to lift and move items weighing 30�50 pounds and work in a warehouse setting.
• Maintain electronic filing and document storage systems and ensure records are accurate, organized, and easily accessible.
• Troubleshoot administrative issues, adapt to changing priorities, and maintain an organized and professional office environment.
• Utilize office technology and software applications effectively and learn new systems as needed.

Financial and Recordkeeping Support

• Assist the CFO with bookkeeping functions, including accounts payable, accounts receivable, and related recordkeeping.
• Maintain accurate financial and administrative files and supporting documentation.
• Submit daily deposits for the Education Service Center (ESC), Communities In Schools, and Workforce through Merchant Capture.
• Handle confidential financial, personnel, and organizational information with discretion.

Communication and Collaboration

• Communicate clearly and professionally, both verbally and in writing.
• Work effectively both independently and as part of a collaborative team.
• Manage multiple tasks simultaneously while meeting deadlines and maintaining a high level of accuracy.

Qualifications

• High school diploma or equivalent required; additional administrative or bookkeeping experience preferred.
• Exceptional attention to detail and organizational skills.
• Strong time management, multitasking, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Proficiency with office technology and software applications, with a willingness to learn new systems.
• Ability to maintain confidentiality and exercise sound judgment.
• Adaptable, dependable, and self-motivated.

• Professional demeanor and commitment to excellent customer service.