Secretary/Bookkeeper

POSITION TITLE:

REPORTS TO:

OVER-TIME STATUS:

PAY GRADE:

JOB SUMMARY:

Performs difficult skilled clerical and responsible administrative work; prepares and maintains fiscal and related records; serves as office manager and primary clerical support to a principal; does related work as required. Work is performed under the general supervision of a principal. Supervision may be exercised over school office clerks and aides.

ESSENTIAL DUTIES:

• Serving as school office manager and primary clerical support to the Principal and staff; overseeing and participating in the preparation and maintenance of staff files and records; assisting students, teachers and parents.
• Handles a variety of routine technical and administrative assignments;
• Sets up and maintains office procedures and filing systems;
• Meets and screens visitors, answers telephone and processes mail;
• Types reports, requisitions, invoices, schedules;
• Performs budgetary and purchasing procedures in conformance with established guidelines and specific instructions;
• Maintains computerized staffing lists, distributes checks;
• Supervises and trains subordinate clerical personnel; Promote the M/WBE Program and M/WBE participation in the contracting and procurement activities through outreach and solicitation; Document M/WBE Program outreach; Adhere to the procurement guidelines of the M/WBE Program policy.
• Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:

• Thorough knowledge of standard office practices, procedures and equipment;
• Thorough knowledge of school system routine and procedures;
• General knowledge of bookkeeping terminology, methods and procedures;
• Thorough knowledge of business English, spelling and arithmetic;
• Thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures;
• Ability to establish harmonious working relationships with others;
• Ability to work under pressure;
• Ability to organize and perform work independently;
• Ability to meet the public effectively;
• Ability to plan and supervise the work of others.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, stooping, reaching, standing, walking, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school supplemented by various courses in business, typing, bookkeeping and extensive experience in clerical and/or accounting work.

APPLICATION PROCEDURE:

All applicants must submit an online application along with supporting documentation.

PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYEE