Secretary/Bookkeeper

TITLE:                      Secretary/Bookkeeper

CLASSIFICATION:   Operational Support Staff Level 4

PAY GRADE 11:       $18.24 to $19.34 hourly (based on education and experience)

LENGTH:                  202 days/7.5 hours per day 

REPORTS TO:          Building Principal 

QUALIFICATIONS:

• High School diploma
• Experience of (3) or more years in administrative, accounting/bookkeeping or secretarial position in a similar sized school district or equivalent setting required

RESPONSIBILITIES:

• Performs secretarial duties for building principal.
• Maintains accurate financial records for textbook rental, Title 1 and extra-curricular funds in accordance with State Board of Accounts and district policies and procedures.
• Verifies and provides receipts for all school monies; prepares and makes bank deposits as funds are received.
• Types and processes purchase orders and claims for payment.
• Reconciles bank statements; prepares daily, monthly, and annual financial reports.
• Compiles, types and distributes weekly newsletter; distributes staff and student handbooks and emergency procedure manuals.
• Maintains staff absence and payroll records, obtains substitute teachers as needed.
• Maintains and orders office and bookstore supplies and equipment.
• Maintains student headcounts and prepares and distributes monthly census mobility report.
• Answers phone, handles inquiries from staff, students and parents, receives and distribute mail.
• Compiles data and information to prepare state reports.
• Performs first aid, dispenses authorized prescriptions and over-the-counter medications, supervises students in the health office and makes appropriate referrals to school nurse; prepares and processes student and staff injury reports.
• Performs other related duties as assigned by Principal and/or other designee.

SUPERVISORY RESPONSIBILITIES:     This job has no supervisory responsibilities.

PHYSICAL REQUIREMENTS:   While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms.  The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 40 pounds. 

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.