School Bookkeeper

Position Details

Position Type: Secretarial/Clerical/ Bookkeeper

Date Posted: 4/20/2026

Location: Elizabeth High School

Date Available: TBA

Closing Date: 05/04/2026

Qualifications

• High school diploma, GED or HiSET
• Twenty-one years of age or older
• Post-secondary training or comparable experience
• Computer skills with knowledge of word processing
• Such alternatives to the preceding qualifications as the Superintendent may find appropriate and acceptable.

Job Goal

Provide assistance and effective communication with school staff and public stakeholders about financial matters, and maintain accurate financial and school records that can be relied upon for effective decision making by school administrators and staff.

Terms of Employment: 10 month

PERFORMANCE RESPONSIBILITIES:

• Assure that customer service is at the forefront of all office staff interactions and that the office is welcoming and supportive of all stakeholders.
• Prepare and type reports, letters, inventories, memoranda, and related documents from rough drafts, copies or notes.
• Operate a telecommunications system; receive incoming calls; record information as required; transfer calls to appropriate department/staff; respond to inquiries and/or takes messages and distributes to appropriate office/staff.
• Provide training to teachers and staff related to local school accounting policies and procedures.
• Maintain a complete and systematic set of records of all financial transactions of school funds.
• Monitor account balances and related financial activity for the purpose of ensuring that allocations are accurate, expenses are within budget limits and/or fiscal practices are followed.
• Record details of school financial transactions.
• Traces errors and records adjustments to correct charges or credits posted to accounts.
• Maintain financial records for all funds.
• Maintains and submits reports, records, and correspondence in a timely and accurate manner.
• Perform accounts payable duties that include, but are not limited to, the issuance of purchase orders, accurate coding and posting of invoices, timely payments to vendors.
• Receive, count, record, and deposit all monies collected from clubs, classes, departments, and athletic activities.
• Records funds submitted to school office daily to the appropriate revenue codes.
• Maintain school personnel attendance and inputs attendance in JCampus.
• Prepares monthly attendance reports and submits to district office.
• Prepare and submit bank deposits daily.
• Demonstrate knowledge of local school accounting policies and procedures.
• Maintain confidentiality regarding school/workplace matters.
• Submit monthly financial reports on time.
• Route all check requests and purchase orders with attached supporting documentation to the principal for approval and/or other appropriate school or central office personnel.
• Demonstrate initiative in the performance of assigned responsibilities; uses time wisely; works efficiently.
• Model and maintains high ethical standards.
• Keep supervisor informed of potential problems, unusual events or work irregularities.
• Assist in the operation and maintenance of all office machines, copy machines and equipment to promote efficiency.
• Inventories and orders office supplies and materials as needed for daily operations.
• Respond to inquiries, requests, constructive feedback, concerns, and/or complaints in a timely and positive manner.
• Adhere to school system rules, administrative procedures, local Board policies, and state, federal regulations.
• Work well with all administrators, teachers, and other members of the team using good interpersonal skills, using tact, patience and courtesy.
• Answer office telephone, routes incoming calls, and responds appropriately to requests for Responsibilities listed here may differ according to the individual school office personnel and needs of the school community.

PROFESSIONAL RESPONSIBILITIES:

• Maintain confidentiality in all matters related the Allen Parish School Board.
• Maintain professional personal appearance and demonstrate respect for colleagues.
• Attend work regularly; report to work on time; and provide advance notice of need for absence.
• Gain approval from the principal for any time off of work.
• Check emails daily and reply to emails in a timely fashion.
• Display proper respect for authority, receive and implement constructive criticism, avoid use of sarcasm and inappropriate behavior and language when dealing with others and serve as exceptional model for all.
• Complete work efficiently and accurately (with few/no errors) within deadlines without supervision.
• Perform job responsibilities consistently, use time wisely, plan properly, and take care of materials and equipment.
• Demonstrates trustworthiness; exercise good judgment.
• Wear Allen Parish School Board badge at all times.
• Plan and deliver district and school-level professional development.
• Support, implement, assist with, and/or ensure application of district initiatives and other programs or directives of the Superintendent and Board.
• Keep the principal and/or direct supervisor informed of the progress being made in the area(s) of responsibility.
• Keep abreast professionally by attending local, regional, state, or national meetings and/or staff development that address area(s) of responsibility as directed by the principal.
• Collaborate with district leadership, administrators and teachers to analyze data, establish goals and develop plans with action steps and a means to monitor effectiveness.
• Analyze data to make data-driven decisions
• Complete and submit all forms, reports, documentation, and training by required dates and in accordance with district policies and procedures.
• Remain open to suggestions and innovative ideas; receive and apply feedback.
• Demonstrate competence in areas of responsibility.
• Exert every effort to constructively involve stakeholders in all professional settings.
• Communicate appropriately face-to-face, through phone calls and electronic communication and work effectively with all populations.
• Receive and respond to phone calls and text messages prior to the start of the work day, after the conclusion of the work day and on non-working days, when necessary.
• Attend faculty, staff and department meetings as needed or directed.
• Attend training sessions as needed or directed.
• Attend job fairs and related recruitment and retention events as needed or directed.
• Attend district meetings as needed or directed.
• Attend back-to-school, orientation, stakeholder involvement, open-house, extracurricular events, co-curricular events as needed or directed.
• Attend graduations, banquets, concerts and awards as needed or directed.
• Attend school board and/or committee meetings as needed or directed.
• Support crisis management plans during situations that warrant as needed or directed.
• Exhibit desirable qualities such as commitment to job responsibilities, enthusiasm, cooperation, sense of humor, creativity, tact, positive attitude/work ethic, dependability, punctuality, self-discipline/ control, poise, voice control, effective nonverbal communication, a professional appearance, initiative, and a genuine concern and interest for others.
• Follow the specific requirements established by the School Board (LEA), State Department of Education (SDE), the State Board of Elementary and Secondary Education (SBESE), and/or Federal regulations and guidelines established by each.
• Perform any duty, not specifically assigned, as deemed necessary by the assigning authority in order to maintain continuity where needed.
• Direct, coordinate, and/or supervise all students for whom you are responsible.
• Visit, evaluate and support district facilities after inclement weather as needed or directed.
• Act as technical advisor and resource person to assist others in area(s) of responsibility.
• Job description and duties subject to modification as needed.
• Perform such other tasks and assumes responsibilities as the Superintendent may assign.
• Support the policies and procedures of the Allen Parish School Board.
• Adhere to Allen Parish Employee Conduct and Sexual Harassment Policies.

PHYSICAL RESPONSIBILITIES AND OTHER CONDITIONS:

The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students.

• Strength: Ability to stand, sit, walk, reach, bend, lift, push, pull and/or carry objects which weigh 10 – 50 pounds on a frequent basis. Incumbent may be required to physically restrain parties involved in a conflict.
• Transportation: Ability to provide own transportation to schools, work locations and meeting sites.
• Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors and outdoors.
• Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records

Salary

Allen Parish School Board Salary Schedule