Representative - Accounts Payable

POSITION SUMMARYThis position is responsible for managing daily work load, facilitating customer service, providing technical assistance and problem resolution for assigned area with limited supervision.ESSENTIAL FUNCTIONS

Manages work load and ensures efficient operations by utilizing corporate, regional, departmental and regulatory policies and procedures while making independent decisions and ensures adherence to those policy. Sets up and maintains vendor files to meet regulatory and company requirements with vendors, employees, and department heads and corporate leadership to solve problems within assigned area. Acts as department technical resource in providing analysis to assigned external customers such as vendors, employees, materials management, legal, finance and corporate management. Verifies accuracy and completeness of department documents by matching invoices to receipts, confirms costs and quantities, ensuring completeness of supporting documentation, validates general ledger account numbers, verifies existence and validity of contract briefs and/or purchase orders and authorized signatures on payment requests. Identifies and researches all non-compliance issues and works directly with the vendor and department heads on best resolution to bring issues into compliance. Performs data entry of accounts payable information with accuracy and timeliness. Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Banner Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

NOTE: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager. MINIMUM QUALIFICATIONSHigh school diploma or GED required.  Requires with a proficiency typically attained with 5 years experience in accounting, finance, accounts payable, accounts receivable or related field within a large organization.Strong working knowledge of mathematics and general office procedures required. Must have professional computer proficiency with a working knowledge of various desktop software. Individual expected to maintain a professional demeanor, work independently and be able to maintain highly confidential data. Highly effective communication and organization skills are essential.PREFERRED QUALIFICATIONSAssociate’s degree in Accounting or Finance preferred; working knowledge of Lawson Software accounts payable is highly preferred; Healthcare experience preferred; Proficiency with 10-key calculator preferred.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

Requires extensive sitting with periodic standing and walking. May be required to lift up to 20 pounds. Requires significant use of computer, phone and general office equipment. Needs adequate visual acuity, ability to grasp and handle objects. Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone. May be required to travel to various locations.

SUPERVISORY RESPONSIBILITIES None

DIRECTLY REPORTING Supervisor – Accounts Payable

TYPE OF SUPERVISORY RESPONSIBILITIES None

SCOPE AND COMPLEXITYThe incumbent must complete a variety of requests within specific time requirements that satisfy the demands of multiple departments, facilities, vendors and system wide accountabilities. Incumbent must independently reconcile multiple vendor statements of account, process large volumes of invoices, provide daily analysis and resolution for unmatched invoices, and work closely with materials management to resolve invoice/P.O. discrepancies. The incumbent is expected to provide excellent customer service; identify company and/or regulatory compliance issues when appropriate to resolve problems. Confers with supervisor on unusual situations. Internal interactions are with all levels of employee through senior management. External interactions are with vendors, independent contractors, etc.