Receptionist/Bookkeeper

Little Viking Employee Child Care Receptionist/Bookkeeper

Little Vikings is a DSS-licensed childcare center seeking a dependable and organized team member to support administrative operations while assisting with daily childcare needs. This role combines clerical responsibilities with hands-on support in maintaining a safe, nurturing, and well-managed environment for children and staff.

TITLE: Receptionist/Bookkeeper at Little Vikings

QUALIFICATIONS: All candidates must be cleared through the Department of Social Services (DSS) and complete all required documentation and qualifications necessary for a DSS staff file prior to employment.

Experience working with young children (infants through preschool) preferred. Degree in Early Childhood related content, coursework in early learning or knowledge of early childhood development principles preferred. Ability to work effectively as part of a team. Strong communication and interpersonal skills are important. Ability to meet physical demands of the position, including lifting children and standing for extended periods. High school diploma or GED required. Must pass required background checks per South Carolina Department of Social Services and Spartanburg School District 7 requirements.

REPORTS TO: Coordinator of Early Learning Programs

TERMS: 195 days

JOB GOALS: Spartanburg School District 7 is seeking a caring, dependable, and qualified Child Care Worker to provide a safe, nurturing, and developmentally appropriate learning environment for children ages infant through four years old. This center exclusively serves the children of Spartanburg School District 7 staff members and supports early childhood development through high-quality care and positive relationships.

PERFORMANCE RESPONSIBILITIES:

1. Attends meetings as required; records, prepares, and distributes meeting notes and assists with preparing agendas.
2. Prepares, types, copies, files, and distributes routine and confidential correspondence, forms, records, and reports while maintaining confidentiality.
3. Performs general clerical duties such as copying, filing, collating materials, maintaining logs and mailing lists, processing incoming and outgoing mail, and ordering supplies.
4. Answers telephones, provides accurate information to callers, and directs calls as appropriate. Creates a warm and welcoming first impression for parents and others visiting Little Vikings, greets visitors, and provides professional customer service.
5. Maintains records with accuracy and confidentiality, including child enrollment records, staff files, attendance records, and other required documentation in compliance with DSS regulations.
6. Supports basic bookkeeping tasks such as tracking payments, maintaining records, processing invoices, and assisting with financial documentation as needed.
7. Performs computer data entry and generates reports as required.
8. Assists with enrollment processes, including registering new children and maintaining up-to-date records.
9. Coordinates scheduling needs such as arranging staff coverage when needed.
10. Responds to inquiries from staff, parents/guardians, and the public in a professional and timely manner.
11. Receives, reviews, and processes various documents, including childcare records, attendance logs, billing information, reports, and compliance documentation.
12. Operates standard office equipment such as computers, printers, copiers, phones, and other administrative tools.
13. Provides childcare support as needed, including assisting in classrooms, supervising children, and covering classrooms during teacher breaks and absences to ensure proper staff-to-child ratios are maintained at all times.
14. Maintains a clean, safe, and organized environment in accordance with DSS standards.
15. Standards Required to Perform Essential Job Functions

Standards Required to Perform Essential Job Functions

• Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
• Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisor.
• Language Ability: Requires the ability to read a variety of policy and procedure manuals, computer manuals, reference materials, etc. Requires the ability to enter data into computer and prepare reports, correspondence, minutes, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Must be able to speak with poise, voice control and confidence and to articulate information to others.
• Intelligence: Requires the ability to apply logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret an extensive variety of instructions in oral, written, schedule, mathematical or diagrammatic form; to deal with several abstract and concrete variables. Requires the ability to make independent judgments in the absence of supervisor; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information and the ability to comprehend and implement basic office machinery functions.
• Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently with persons of varying educational and cultural backgrounds.
• Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.
• Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment and communications machinery.
• Manual Dexterity: Requires the ability to handle a variety of items including computer keyboards, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.
• Color Discrimination: Requires the ability to differentiate between colors and shades of color.
• Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency or tight deadline. The worker is subject to tension as a regular, consistent part of the job.
• Physical Communication: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through a telephone.

DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.  

Spartanburg School District Seven does not discriminate against any individual on the basis of race, religion, sex, color, disability, age, national origin, or any other applicable status protected by local, state, or federal law. The district also provides equal access to the Boy Scouts of America and other designated youth groups as required by law.