Property Accounting Coordinator

Position Summary

The Property Accounting Coordinator will provide administrative and secretarial support to the Accounting Department.  Independent judgment is required to plan, prioritize and organize a diverse and fast-paced workload. 

Summary of Competitive Benefits & Perks:

• Health/Medical Insurance including Dental and Vision
• 401(k) with company match
• Paid time off
• Bonus/Target Incentive
• Tuition Reimbursement
• Complimentary usage of modern in-house fitness center
• On-premise full-service dining center discounts
• Discounts via the company’s EAP
• Monthly Employee Recognition Programs
• Referral bonus
• Pre-tax transportation options
• Plus more!

Company Core Values:

• Excellence: Demonstrates a commitment to continuous improvement, innovation, and achieving the highest possible standards for performance.
• Ethics: Demonstrates a commitment to integrity, peer respect, and fairness. Continuously demonstrates a strong work ethic by exhibiting an indisputable drive to get the job done.
• Results: Consistently going above and beyond to deliver exceptional results and value for the team and the organization.

Duties & Responsibilities of the Property Accounting Coordinator:

• Provide administrative and clerical support for the Accounting Department
• Primary backup for the Accounts Payable Specialist and Accounts Receivable Specialist
• Process the weekly check run for the Office and Industrial portfolio, provide other check run support on an ad hoc basis
• Enter sales data received from tenants
• Review utility invoices for coding accuracy
• Pull invoice backup for year-end billings as requested by tenants
• Generate and send out monthly courtesy statements to tenants
• Update CPI changes into Yardi
• Open, sort and distribute mail
• Photocopy documents, prepare and distribute documents for signature and other correspondence by mail, email, and courier delivery
• Establish, develop, maintain and update the filing system
• Schedule and organize activities such as meetings, travel, and conferences as needed
• Coordinate with property management and third-party utilities
• Respond to tenant billing inquiries
• Other projects as needed

Selection Criteria Job Requirements (Skills/Abilities) of the Property Accounting Coordinator:

• Punctual, dependable and reliable
• Possession of strong organizational and interpersonal skills
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
• Ability to work in a positive and cooperative manner with fellow team members
• Must possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Capability to work in fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

Experience / Education / Certifications / of the Property Accounting Coordinator:

• Real estate experience preferred
• Prefer 2 years college and/or certification in trade related field

Desirable Qualifications of the Property Accounting Coordinator:

• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Adobe Acrobat)
• Yardi experience preferred

Core Job Competencies of the Property Accounting Coordinator:

• Adaptability: Maintaining effectiveness in reaching set goals by adapting to changed circumstances, tasks, responsibilities, and people.
• Planning and organization: The ability to devise a course of action for themselves and others to accomplish a specific goal while managing time and resources to meet deadlines and expectations.
• Reliability: Consistently good in quality and performance; ability to be trusted and depended on in one’s job.
• Collaboration: Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all parties.

This position description is intended to describe the general content of and requirements for performance of the position responsibilities. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements nor meant to exclude other duties as assigned.