Project Cost Accountant I

Position Summary

The Project Cost Accountant is responsible for the development of complete and accurate financial records and statistical reports through the processing of transactions, the reconciliation of accounts and ensuring the proper accounting of all costs related to inventory, the construction of plant and the purchase of fixed assets. This includes analysis to identify proper allocation of costs and proper identification and classification of items to be captured in the utility asset records. The Project Cost Accountant is also responsible for ensuring a timely month end close process.

Primary Position Responsibilities

• Record and track the retainage on work orders and invoices.
• Prepare and record transactions to properly charge material inventory, contract labor charges, labor and contributions in aid to construction (CIAC) to projects (work orders)
• Analyze all completed maintenance and construction projects for correctness of actual labor, material and overhead charges compared to as-built documents
• Redirect projects to appropriate departments for issue resolution
• Prepare and enter necessary adjustments and transfers into accounting system
• Analyze all completed construction projects to identify construction assembly units
• Translate construction assembly units into proper continuing property record (CPR) units
• Enter CPR units into accounting system in preparation of capitalizing projects in asset system
• Process requests to cancel projects, including evaluation and reclassification of costs previously incurred
• Utilize the work management system to track work orders throughout their life cycle and communicate closing issues in the communication log until resolved
• Prepare and submit manual journal entries to record identified transactions in the general ledger as required
• Prepares Fixed Asset Mass additions, retirements and adjustments monthly in the financial software.
• Sets up TILT projects from the charter, accumulates costs over the life of the project and then closes and capitalizes the assets when project is live.
• Assist the Project Cost Accounting Manager with the Fixed Asset Inventory.
• Prepare reports using spreadsheets, accounting software, or other business intelligence software as required and reconcile assigned GL accounts.
• Prepare accounting department correspondence for internal/external purposes
• Work with internal and external auditors as needed and assist in audit preparation
• Complies with established CoServ safety and operating rules, procedures and guidelines including reporting unsafe practices to a supervisor.
• Complies with established CoServ Information Security Handbook, policies, procedures, and guidelines including reporting suspected information security incidents to Tech Support.

Secondary Position Responsibilities

• Perform EOM as needed when Project Cost Accounting Manager is unable to.
• Responsible for obtaining and maintaining knowledge of software systems required for their job
• Assist in testing new functionality of accounting software
• Cross train within group and department as needed
• Receive training as directed by the CFO, Director of Utility Accounting and/or Project Cost Accounting Manager
• Responsible for obtaining and maintaining knowledge of the utility industry
• Assist accounting staff as needed
• Record all contractor invoices in the financial software system and scan the invoices into the Document Vault before routing the invoices to the correct authorizer for approval. Enter invoices into the work management system by work order for tracking purposes.
• Code the invoices and post to the GL for payment once the contractor invoices are approved.
• Process denied contractor invoices.
• Correspond with contractors regarding payment status, denied invoices and research as needed.
• Process contractor invoice aging statements monthly and research any outstanding invoices that are past due. Send weekly reminders on invoices not approved or denied according to the terms on the invoice.
• Performs other duties and activities as directed.

Supervisory Responsibilities

• None

Position Requirements

Experience, Education and Certifications Required

• High School Diploma or G.E.D equivalency.
• 2 years accounting experience required

Experience, Education and Certifications Preferred

• Accounting degree or equivalent accounting experience
• Previous cost accounting experience preferred
• Previous utility experience preferred

Skills and Abilities Required

• Knowledge of PC software and spreadsheet applications required
• Ten-key by touch
• Ability to effectively communicate with others both in written and verbal
• Must be dependable, detail oriented and a team player

Skills and Abilities Preferred

• Knowledge of NISC ABS Software

Physical Requirements

• Operates office equipment such as a computer, telephone, fax machine, copier, etc.
• Indoor, office environment.
• Ability to lift a minimum of 25 pounds.
• Ability to drive occasionally as needed.
• Ability to sit for long periods of time.
• Requires frequent sitting, standing, walking, bending, and reaching.

Other Requirements

• Must have and maintain a valid Texas driver's license