Project Billing Specialist

Rhoads Industries ‚Ä¢ Philadelphia, PA ‚Ä¢ Contractor

Posted on Sat, Aug 1, 2026

Founded and family‐owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads’ capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‐of‐the‐art resources and a 100+ year legacy of leadership. As a member of the Rhoads team, you’ll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads. We are currently looking for a Project Billing Specialist to join our dynamic, fast-paced, and growing team. The Project Billing Specialist is responsible for preparing, reviewing, and submitting accurate customer invoices, reports, and supporting documentation for government and commercial contracts. This role supports contract billing activities, including Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and cost-reimbursable invoices, while monitoring funding levels, ensuring compliance with contract requirements, and supporting audit activities. The position collaborates closely with Program Management, Contracts, and Accounting teams to resolve billing issues, maintain accurate project financial data, and improve billing processes. What You Will Be Doing

Prepare and submit monthly invoices, including Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and commercial billings
Prepare and submit required eCraft reports, ensuring accuracy and compliance with contract and internal reporting requirements.
Preparation of monthly and weekly status reports
Distribution of production man hours to project specific coding
General project support tasks including, project set up, entering and updating budgets, ad hoc data reporting as requested
Monitor funding levels and ensure billings do not exceed contract ceilings
Responding to customer data requests
Collaborate with Program Managers, Contracts, and Accounting teams to resolve billing discrepancies or issues
Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
Prepare supporting documentation for audits and financial reviews
Contribute to continuous process improvement within the billing function to enhance efficiency and accuracy
Additional duties as assigned.

Your Background

U.S. Citizenship required.
High School Diploma or GED required.
Bachelor’s degree in Accounting, Finance, Business, or related field
3+ years of relevant billing or government contracting experience preferred
Experience preparing CPFF, T&M, and Cost-Reimbursable invoices
Strong attention to detail, accuracy, and ability to work efficiently in a high-volume, deadline-driven environment
Experience with WAWF/PIEE or other government invoicing portals
Familiarity with indirect rates, funding ceilings, and allowable cost principles
Excellent communication, analytical, and problem-solving skills
Strong planning, organizational and communication skills
Advanced proficiency in Microsoft Excel required

The Work Environment at Rhoads

The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.

What Rhoads Can Offer You At Rhoads Industries, our team is the foundation of our success. Along with a competitive salary, we offer a variety of additional benefits designed to support your well-being and promote a healthy work-life balance for you and your family. Benefits include:

Competitive health insurance packages
401k matching
PTO

Our Location We are based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000+ people, 20 acres of parks, dining options, public art, and events throughout the year. Recognized as a leading model for repurposing military and industrial assets for a diversified modern economy, The Navy Yard has been dubbed “the coolest shipyard in America.” For more information about Rhoads Industries and our opportunities please visit RhoadsInc.com and follow us on LinkedIn. Rhoads Industries, Inc. is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, and disability.

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