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Peckham Inc. - IT Project Analyst (Procurement and Communications)

SUMMARY

The IT Project Analyst is responsible for sourcing IT equipment and services by reviewing IT specifications, identifying vendors, and preparing procurement documentation. The analyst performs strategic procurement activities across multiple information technology categories of spend.  In addition, the analyst plans, develops, distributes, and measures IT communication programs and activities to Peckham employees and IT stakeholders.  Further, the analyst will assist in development and maintenance of project plans, documentation, and timelines.

MAIN DUTIES AND RESPONSIBILITIES

IT Procurement:

• Identify qualifying vendors and suppliers
• Seek bids and quotes from vendors and suppliers
• Obtain purchase approval from requisitioning department
• Prepare purchase orders by verifying specifications and price
• Obtain purchased items by forwarding orders to vendors or suppliers
• Monitor and expedite orders.
• Verify receipt of items by comparing items received to items ordered; resolve shipments in error and RMAs with suppliers.
• Authorize payment for purchases by updating receiving system/documentation
• Keep information accessible by electronically sorting and filing documents
• Monitor and forecast upcoming levels of demand
• Assign purchased items to appropriate budget category
• Work with IT Operations to verify and validate license compliance

Communications:

• Support the IT team in executing communication plans to staff and team members that align to the organization’s mission, strategy, culture, and values
• Based on input from IT staff, draft communications, including emails and newsletters for in support of IT activities, initiatives, and events
• Communications include project status updates, IT process education, tips and helpful advice, and cyber security information
• Track deliverables and schedules for key communication channels
• Assist in the development of business plan reports, to include collecting data and developing presentations

IT Project Analysis:

• Maintain project timeframes, objectives, and communications
• Create and manage documentation and reports for projects
• Identify the goals and requirements of each project
• Verify data and information and analyze it to suit the direction of a project
• Track, forecast and report on project progress including metrics and challenges
• Collect the necessary information required to start projects

OTHER DUTIES AND RESPONSIBILITIES

• Assist in the consistent delivery of emails, newsletters, and other communication deliverables.
• Manage senior executive communications and internal event/meeting planning calendar
• Build collaborative relationships with stakeholders across the company to drive positive communications and interactions between stakeholders
• Adapt quickly and effectively when priorities shift.
• Promote Peckham’s vision, value, culture, and commitment to excellent customer services to all team members, staff, customers, and stakeholders.
• Maintain safe and clean work environment
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

• This position does not have direct supervisory responsibility

MINIMUM QUALIFICATIONS:

• Associate’s degree in IT, Marketing, Communications, or related field or equivalent combination of education and experience
• Pass and maintain a successful background check
• Passion for employee communications and the overall employee experience.
• An ability to write and edit in a variety of styles and formats in a way that is engaging.
• Comfort with digital communication channels, including email, websites, presentations, social media, online meetings, and video.
• Effectiveness at working in a cross-functional, team-based environment with stakeholders and influencers across different levels and areas of responsibility.
• Exceptional organization skills and attention to detail.
• A sense of ownership and accountability for their work.

PREFERRED QUALIFICATIONS

• Previous work in Information Technology

PHYSICAL AND MENTAL DEMANDS 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The physical demands of this position may be reasonably accommodated for individuals with disabilities on a case-by-case basis.

PHYSICAL DEMANDS

The physical demands of this position may be reasonably accommodated for individuals with disabilities on a case-by-case basis.

PECKHAM IS AN EQUAL OPPORTUNITY EMPLOYER

EEO/AA Employer/Vet/Disabled.  Peckham provides equal opportunities and does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, height, weight, marital status, veteran status, or any other protected characteristic protected by applicable federal, state, or local law.

REASONABLE ACCOMMODATION FOR APPLYING NOTICE

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require assistance or a reasonable accommodation to complete any part of your application please:

• Click HERE and you will be directed to the ILRU Directory to find an agency in your area that can assist you
• Click HERE and you will be directed to the American Jobs Center (AJC) finder to locate a center near you
• Email us at careers@peckham.org
• Call us at (517) 316-4000
• Visit us at: 3510 Capital City BLVD, Lansing, MI 48906 (M-F 8am - 4pm)

Examples of reasonable accommodations may include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

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