Project Accounting Specialist

PMI Paving (formerly Pavement Maintenance, Inc.)
Vancouver, WA (Ridgefield Area)

PMI Paving (formerly Pavement Maintenance, Inc.) is expanding operations in the Pacific Northwest, serving the Portland, OR and Vancouver, WA markets. Our work includes asphalt paving, concrete construction, pavement maintenance, and public and private sector infrastructure projects.

We are committed to delivering a high level of professionalism to our clients while providing employees with opportunities to grow and develop within the company. As PMI Paving continues to grow across the Pacific Northwest, this role will work closely with accounting, project managers, operations leaders, and executive leadership while supporting the day-to-day accounting needs of the business.

The Project Accounting Specialist supports the accounting side of active construction projects and day-to-day business operations by maintaining accurate financial records, assisting with job cost tracking, supporting billing and reconciliations, and helping keep project and accounting information organized and up to date.

This role works closely with accounting, project managers, operations, and payroll to support accurate accounting records, project tracking, and day-to-day financial processes across the business. The position provides visibility into project-related accounting and the opportunity to take on broader responsibilities as the company continues to grow.

This role offers the opportunity to support project-related accounting and day-to-day accounting operations, work closely with project managers, operations teams, and leadership, and grow within a company that is continuing to expand across the Pacific Northwest.

Key responsibilities include preparing and posting journal entries, assisting with month-end close tasks and supporting documentation, reconciling bank accounts, credit cards, and selected balance sheet accounts, maintaining organized accounting records and supporting general ledger accuracy, and preparing reports, schedules, and supporting documentation for accounting review.

The role also supports project and job cost functions by assisting with job cost tracking and reconciliation across projects, reviewing project cost information for accuracy and completeness, maintaining project cost reports, spreadsheets, and related documentation, tracking retainage balances and related records, and supporting billing documentation and project file organization.

Additional responsibilities include reviewing vendor invoices and ensuring proper coding and documentation, supporting customer invoicing and collections as needed, maintaining vendor and customer records, and assisting with subcontractor and vendor compliance documentation.

This position also supports payroll and compliance-related work by assisting with payroll reconciliation and labor cost tracking, assisting with certified payroll reporting for applicable projects, assisting with sales and use tax reporting and related documentation, and maintaining organized records for accounting and compliance-related files.

The Project Accounting Specialist will also assist with improving accounting workflows and day-to-day processes, documenting accounting procedures, and supporting report preparation, spreadsheet maintenance, and system data accuracy.

Compensation for this position is $25.00 to $35.00 per hour, depending on experience. Benefits include health coverage with employee premiums 100% paid, dental, vision, and life insurance, 401(k) with company match, paid time off, company holidays, and opportunities for professional development.

This role is primarily based out of our Vancouver, Washington office in the Ridgefield area and may also support operations from the Portland office as needed.

PMI Paving is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law.

Qualified candidates should have 2+ years of accounting, bookkeeping, payroll, or related experience along with strong proficiency in Microsoft Excel, including spreadsheets, formulas, and data organization. Candidates should have strong attention to detail and accuracy, the ability to manage multiple deadlines in a fast-paced environment, strong communication skills with accounting and operations teams, and the ability to work independently and collaboratively.

Preferred qualifications include an associate or bachelor’s degree in accounting, Finance, or a related field, experience with job cost accounting or project-based accounting, exposure to certified payroll, prevailing wage reporting, or related compliance support, experience with accounting, payroll, or ERP systems, and familiarity with construction accounting environments.

Successful candidates will also bring strong analytical and problem-solving abilities, high attention to detail and accuracy, strong organizational and time management skills, the ability to maintain confidential financial information appropriately, and a self-motivated approach with the ability to support multiple priorities in a team-oriented environment.