Project Accounting & Procurement Technician

Position Overview

We are seeking a Project Accounting & Procurement Technician to support our operations contract with the City of Rio Rancho, New Mexico.

In this role, you will provide accounting, procurement, and administrative support while coordinating purchase requisitions, purchase order tracking, receiving of goods and services, account monitoring, expenditure reporting, and financial recordkeeping activities utilizing the City's Infor/CentralSquare NaviLine enterprise resource planning (ERP) system.

You will work closely with City finance and procurement personnel,  project managers, operations staff, and vendors to ensure procurement activities are completed accurately, expenditures are properly tracked and reported, and financial records comply with City purchasing requirements and  standards.

This position plays a key role in supporting operational and financial objectives through effective procurement coordination, account management, reporting, and compliance.

Essential Duties & Responsibilities

• Create and submit purchase requisitions through the City of Rio Rancho's Infor/CentralSquare NaviLine system.
• Verify account coding, project numbers, budget availability, and supporting documentation prior to requisition submission.
• Monitor approval workflows and track requisitions through purchase order issuance and payment processes.
• Receive, review, and reconcile goods and services against purchase orders and vendor invoices.
• Maintain procurement, accounting, contract, and financial records in accordance with City and  requirements.
• Track departmental expenditures, monitor account balances, and assist with budget management activities.
• Prepare routine and ad hoc financial, purchasing, expenditure, and budget reports for project management and client representatives.
• Assist with invoice review, payment documentation, accounts payable support, and financial reconciliations.
• Research and resolve discrepancies involving purchase orders, invoices, receiving documents, and account coding.
• Support budget tracking, expenditure forecasting, and year-end financial activities.
• Assist with audits, compliance reviews, records requests, and contract documentation activities.
• Coordinate with vendors, suppliers, City staff, and personnel regarding procurement and financial matters.
• Develop, review, and maintain spreadsheets, reports, correspondence, and other business documents using Microsoft Office applications.
• Learn and effectively utilize CentralSquare NaviLine and other financial management systems to support operational requirements.
• Work safely by adhering to established safety procedures and applicable company policies.
• Maintain complete and accurate records in compliance with federal, state, local, client, and requirements.
• Establish and maintain effective working relationships with internal and external stakeholders, including client personnel, vendors, suppliers, contractors, and coworkers.
• Perform other duties as assigned in support of project operations and departmental objectives.

Basic Qualifications

• High school diploma or GED.
• 1–3 years of experience in accounting, bookkeeping, purchasing, accounts payable, project controls, or related administrative support functions.
• Experience working with financial management systems, ERP software, or related accounting applications.
• Knowledge of accounting principles, financial recordkeeping, and procurement processes.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with Microsoft Word, Excel, Outlook, and related business applications.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while maintaining effective relationships with stakeholders.
• Valid New Mexico Driver's License.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Professional certification in bookkeeping, accounting, procurement, business administration, or a related discipline may substitute for degree requirements when combined with relevant experience.
• Experience supporting public-sector procurement, contract administration, or municipal financial operations.
• Advanced proficiency in Microsoft Excel and financial reporting tools.
• Experience utilizing CentralSquare NaviLine or similar municipal ERP systems.
• Experience supporting budget preparation, expenditure control, and forecasting activities.
• Familiarity with government purchasing regulations and procurement procedures.
• Experience supporting audits, compliance reviews, and records management activities.
• Ability to establish and maintain effective working relationships with client staff, vendors, contractors, coworkers, and the public.

Apply Today!
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