Project Accountant/Project Administrator

Location: Tempe, AZ

Company: M&J Enterprises Construction Inc.

Employment Type: Full-Time, On-Site

About Us

M&J Enterprises Construction Inc. is a fast-growing underground telecommunications contractor specializing in utility and infrastructure projects. We are seeking a skilled and detail-oriented Project Accountant / Project Administrator to join our team and support both the financial and administrative success of our projects.

Responsibilities

• Set up and maintain vendors, subcontractors, and business partners in QuickBooks Contractor/Desktop.
• Process subcontractors pay applications, verify documentation, and manage approval workflows.
• Prepare and process payroll per job, ensuring accurate allocation of labor costs.
• Track and reconcile job costs using QuickBooks job costing and reporting tools.
• Prepare, process, and document change orders in a timely manner to maintain budget accuracy, secure PO approvals, and support prompt payment.
• Maintain organized project files for audits, inspections, and compliance reporting.
• Manage TCP barricades and secure permits required for project execution.
• Monitor and process traffic control permit renewals before expiration to prevent delays, fines, or non-compliance.
• Oversee materials and equipment tracking, including purchase orders, delivery schedules, and usage logs.
• Communicate with vendors, subcontractors, and clients regarding billing, compliance, and documentation.
• Support project managers and field teams by aligning financial records, payroll allocations, and material costs with project progress.
• Coordinate with insurance carriers and stakeholders for claims management on assigned projects, ensuring proper handling or resolution.

Qualifications

• 3+ years of experience in project accounting, construction accounting, or project administration.
• Proficiency in QuickBooks Contractor/Desktop (job costing, payroll, billing, reporting).
• Strong understanding of construction project workflows, permits, and compliance.
• Knowledge of TCP barricade processes and utility/telecom permitting preferred.
• Excellent organizational and document control skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong communication skills for working with internal teams, vendors, clients, and agencies.