Project Accountant

Position Summary:

The Project Accountant – National Accounts is an accounting professional responsible for overseeing and executing accounting and billing functions supporting the Logistics Department and National Accounts portfolio. This role partners closely with Regional Accounting leadership and cross-functional teams to ensure accurate financial processing, compliance with corporate policies, and timely reporting. The position plays a key role in maintaining the financial integrity of logistics operations and national account billing through invoice processing, reconciliations, accruals, customer billing, and accounts receivable coordination. The role operates with a high degree of independence while supporting strategic and operational objectives at the corporate level.

Essential Job Duties and Responsibilities:

Logistics Accounts Payable and Accounts Receivable:

Billing & National Accounts:

• Collaborate with the Regional Director of Accounting – Logistics & National Accounts to review job packets for accuracy and completeness prior to customer billing.
• Prepare, invoice, and reconcile national accounts storage activity at month-end.
• Process and reconcile logistics billing, including AIA invoices.
• Review, track, and process lien waivers and releases.
• Ensure consistency and accuracy between D365 billing and customer portal invoicing.
• Interface with Logistics team regarding purchasing documentation and accuracy of vendor invoices.
• Partner with the Regional Accounting Director and Corporate Accounts Payable to ensure accurate and timely processing of vendor invoices.
• Review, validate, and submit vendor invoices to Corporate AP for payment in accordance with established timelines.
• Maintain and track all customer damage documentation, including payments, release forms, and status updates.
• rack all customer damages paperwork including, payment, releases and status.
• Coordinate new vendor setup, including collection of required documentation, MEI credit approvals, insurance verification, and 1099-MISC compliance.
• Reconcile and maintain employee credit card transactions and supporting documentation in accordance with corporate policies.
• Research, communicate, and resolve vendor discrepancies proactively.
• Ensure accurate GL coding, location assignment, and documentation of adjustments.
• Monitor, track, and resolve open purchase orders in compliance with corporate purchasing policies and procedures. 
• Highlight any trends to leadership that may lead to cost savings.

Month-End Close & Financial Accuracy:

• Assist with month-end close activities, including preparation and review of expense accruals.
• Support reconciliation efforts to ensure financial accuracy and completeness for logistics and national accounts.
• Maintain accurate records supporting audit and internal control requirements.

Accounts Receivable & Cash Application:

• Partner with Corporate Accounts Receivable and Regional Accounting leadership to review AR aging and initiate collection activities as needed.
• Maintain customer account files, billing records, and supporting documentation.
• Ensure proper processing and delivery of customer invoices, including retention of job files and invoice documentation in accordance with corporate policy.
• Prepare, maintain, and retrieve complete backup documentation to support internal and external audit requests related to accounts receivable, billing, and cash application.
• Process cash receipts in compliance with corporate policy, including merchant processing of AR credit card payments.

Minimum Qualifications (Experience, Skills, and Education):

• High School Diploma or GED and some post-secondary coursework or the combination of education and experience to demonstrate a strong understanding of accounting principles
• MUST HAVE a minimum of 3 years of accounting experience 
• MUST HAVE a minimum of 2 years of experience working with accounting systems
• Detail oriented and analytical

• Strong computer skills and tech savvy
• Is self-directed and self-motivated; manages own time efficiently and works well under time constraints. 
• Is detail-driven, analytical, and demonstrates critical thinking skills.
• Excellent interpersonal communication, project management, and research skills; construction knowledge helpful. 
• Strong Excel skills necessary; intermediate knowledge of MS Office. 
• Experience supporting or explaining complex billing processes to internal teams or customers.
• Comfortable using various accounting systems and customer portals.
• Proven ability to work successfully when working in a remote capacity; collaborate with all levels and disciplines of staff and professionally assist internal and external customers. 

Preferred Qualifications:

• Progress billing and AIA pay apps experience strongly preferred
• Construction and/or Industrial Accounting experience preferred
• Preference for project accounting and job costing 
• Knowledge of CCIP, ROCIP, etc. set up for customers 
• Microsoft Dynamics 365 or other ERP experience 

Physical Requirements and Working Conditions:

The Project Accountant position will perform work onsite in a temperature-controlled office environment. Will frequently use a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment. Extended periods of sitting for long durations. Occasional walking over uneven terrain, accessing outdoor areas or perform work in non-temperature-controlled environments may be necessary. Infrequent lifting and/or moving objects of up to 10 lbs. Domestic travel as needed; travel may require driving a vehicle or overnight stays. 

Additional Requirements:

Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by a Project Accountant and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.