Project Accountant 3

Why Manhattan?

Manhattan Construction Company is a family of builders committed to developing teams who do the right thing for our projects, our clients, and each other. Every year, we celebrate team members who have been with the company for 10, 20, 30, and even 40-plus years. What is it about Manhattan that makes people stick around for decades?

We offer large company benefits and professional development opportunities with the care and concern of a family-owned business. At Manhattan, you get:

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Check out the details in our Career Development Booklet on our website: www.manhattanconstructioncareers.com

If Manhattan sounds like the place for you, share your resume with us!

POSITION SUMMARY:

The Project Accountant 3 (PA3) holds the qualities and responsibilities of the PA2, as well as a focus on project reconciliation efforts and development and training of the regional accounting workgroup. The position works under direct supervision of the Project Manager, with guidance from the Director of Project Accounting, and assists in the development and execution of the billing strategy of the Project Execution Plan. This position must demonstrate strong organizational and time management skills, strong communication and client service skills, and strong analytical skills while pursuing timely resolution. 

MAJOR DUTIES & RESPONSIBILITIES:

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Review subcontractors pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager and Subcontractor as appropriate
• Requests, collects and files partial and final releases of liens
• Tracks and assists with subcontractor insurance compliance renewals
• Request and obtain valid W-9s for new vendors
• Collects and processes Certified Payrolls when required
• Receives and processes payroll for hourly employees
• Assists with onboarding, development, and training for regional accounting workgroup; may be assigned a direct report
• Assists with the project setup process, including but not limited to Job Cost Budgets, and can independently verify Staff Rates, escalation, equipment inclusion/exclusions, etc.
• Assists in the review of owner contracts to identify contractual terms for accounting and billing requirements with the project team and aids in the strategy of meeting requirements in Contract Abstract and Project Execution Plan
• Attends ‘pencil-copy’ meetings with subcontractors and Owners
• Assists with assigned projects’ PSR reviews and meetings
• Routinely performs reconciliation and audit reviews to identify any over/under variances; communicates effectively and pursues resolution
• Works with Project Manager to create and monitor Billing Forecasts and change management; communicates with Owner regarding billings that include agreed upon forecasted cost (Insurances, General Conditions, etc.)
• Prepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)
• Generate billing backup detail and reconcile billings against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Reviews and provides guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
• Consistently manages the AP/AR process in VISTA
• Coordinates vendor payments with Corporate AP staff to ensure company policy is followed prior to payment, including adherence to pay-if-paid provisions 
• Set up and maintain general, subcontractor correspondence and accounting files in document control system
• Helps maintain records of computer-related equipment and prepares equipment transfers as needed
• Demonstrates understanding of various delivery methods, seeks additional experience with a variety of project sizes and type; works across multiple projects with varying sizes and complexities
• Provide general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

• Strong computer skills are required. In addition to proficiency in Microsoft Office applications, the ability to learn new programs/systems quickly is essential.  
• Comfortable working in a paperless environment; experience working Vista or similar ERP
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions actively and effectively as part of a team
• Demonstrated understanding of various delivery methods and ability to work across multiple projects of various size and complexity
• Proven ability to analyze, identify, and resolve issues with AR and AP timely

MINIMUM QUALIFICATIONS:

• High school diploma or GED 
• 4-year bachelor’s degree or relevant Accounting experience
• Minimum 6 years of industry experience 

WORKING CONDITIONS AND PHYSICAL EFFORTS:

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week. (must have a valid Driver’s License).

About Manhattan

Founded in 1896, Manhattan is a top-ranked national construction services firm that provides preconstruction, construction management, program management, general building, and design-build services. Manhattan’s award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities. Manhattan is a:

• 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
• ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
• Ten-time STEP Diamond Safety Award Winner
• 2017, 2021, and 2022 National Safety Pinnacle Award winner
• 2023 Great Company To Work For (Oklahoma Magazine)

Under the fifth generation of Rooney family ownership and headquartered in Oklahoma, Manhattan focuses on building trust and building excellence. We pride ourselves on our uncompromising commitment to ethical conduct, safety, and making fiscally sound business decisions to support our clients’ long-term goals, team members, and project partners. For the same reasons we have so many tenured team members, we also have been fortunate to work with many clients for decades, some for over half a century.

Attention All Third-Party Agencies, Headhunters, and Recruiters
Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction.  Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly.  Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.